Payroll Officer at ALS

Job description

About the Position

The role of the Payroll Officer is to provide payroll and HR support to Compensation and Benefits Manager within ALS Chemex SA. Payroll Officer must ensure the smooth running of the payroll, including the managing of the Employee Personnel Files. The Payroll Officer role will cover the complete function Payroll processing, benefit managing and payments of staff salaries and 3rd party vendors.

The Payroll Officer will be based in ALS Chemex Head Office in Johannesburg and will report to the Compensation and Benefits Manager.

The Payroll Officer will be providing support to 7 of the 16 payrolls, but not limited to 7. In addition this role will be responsible for the administration of employee benefits, daily queries, monthly & annual legislative reports, training employees on the ESS System, creating and maintaining hard copy personnel file for the broader Africa regions.

• Payroll
• Update and maintain the company payroll for 16 Payrolls on Payspace
• Ensure staff is paid correctly and on time
• Upload and maintain employee data on Payspace
• Respond to payroll queries from the various sites
• Assist staff with payroll queries and advice on UIF, taxes and leave
• Train employees on the ESS system
• Process and audit leave data
• Time keeping management including the bio matrix system
• Monitor and administer the company benefits i.e. Provident Fund
• Timeous preparation and payments all 3rd parties as per South African and Sub-Sahara Africa countries legislation.
• Preparation of monthly and annual reconciliations
• Completion of monthly payrolls for ALS labs across Sub Sahara Africa
• Completion of monthly payrolls and payments to sub-contractors
• Ensure correct allocation of staff costs to general ledger accounts
• Assist HR on salary and benefit calculations
• Develop personnel record keeping systems and implement across Region
• Audits
• Responsible for statutory requirements, PAYE, UIF.
• Ensure company compliance for auditing purposes
• Prepare for the annual financial audit and files thereof
• Audit sites to ensure that the payroll comply with legislative requirements
• Ensure all year end processes are timeously submitted
• Adhere to all year-end financial procedures
• Reports
• Assist with the collation of quarterly statistic and skills and equity report submission
• Create additional analyses and reports as requested by management
• Compile key business metrics and report on them to management
• Assist with future tender packs to ensure the budget allocated compensates for the cost and revenue of the company
• Assist with the BBBEE report
• Submission of UIF and PAYE and other African region statutory reports
• Risk Mitigation
• Alert the Management to key emerging risk areas
• Make input to improve risk mitigation strategies
• Actively participate in crisis management activities as and when required
• General
• Ensure the security of the office at all times
• Assist general maintenance, ordering stationery
• Manage the office lease agreements and office maintenance
• Be part of the organisation’s company function committee assisting in planning and roll out
• General office communication and queries

About you

The ideal candidate would have the following requirements:

• A bachelor degree in Accounting / Human Resource Management or equivalent qualification
• Minimum of three to five years’ experience in payroll field
• Preferable experience in remuneration and benefits
• Knowledge of Payspace payroll system is an advantage
• Microsoft Word, Excel, Power Point, Outlook, Internet Explore
• Fluent English (written and spoken)
• Good planning, interpersonal and communication skills
• Maintain staff confidentiality
• Highly organised and flexible
• Sound decision making and problem solving skills
• Excellent numerical and analytical skills
• Solid knowledge of LRA and BBBEE
• Effective writing skills in English
• Ability to investigate and respond to queries
• Attention to detail and work under pressure
• High level of integrity
• Ability to multi task and meet changing deadlines