(659) Records Management Officer - BSTD at South African Reserve Bank

Detailed description

The successful candidate will be responsible for the following key performance areas:

• Coordinate and monitor records management maturity assessments in the SARB departments.
• Conduct records management inspections to monitor compliance with relevant legislation, policies, procedures and standards, and identify gaps and recommend corrective actions.
• Provide records management tools to ensure standardisation throughout the SARB.
• Provide reports for management information and decision-making purposes.
• Provide on-the-job training to sub-records managers and records control officers in support of their roles in the respective departments.
• Manage client and stakeholder relationships in line with the Enterprise Content Management (ECM) Centre of Excellence (CoE) service catalogue.
• Participate and provide records management expertise in the implementation of the Electronic Document and Records Management System (EDRMS) and the Records Centre System (RCS) in the respective departments.
• Provide EDRMS administration and functional support in line with OpenText centre of excellence (CoE).
• Facilitate and coordinate the streamlining of the correspondence processes with the respective departments.
• Facilitate and coordinate the transfer of records from departmental divisions to the records centre, corporate archives and off-site storage.
• Facilitate and coordinate the destruction of records in line with the approved SARB records retention schedule.
• Stay current with industry developments and best practice and apply these in the course of own work.

Qualifications

Job requirements

To be considered for this position, candidates must be in possession of:

• a National Diploma (NQF 6) in Archives and Records Management or an equivalent qualification;
• at least 5–8 years’ experience in records and information management;
• experience in electronic records and document management (essential); and
• experience in EDRMS and records centre implementation.

The following would be an added advantage:

• a certification in national archives or an equivalent certification;
• AIIM ECM certification; and 
• experience in Open Text.