Jobs Career Advice Signup
X

Send this job to a friend

X

Did you notice an error or suspect this job is scam? Tell us.

  • Posted: Jun 29, 2017
    Deadline: Not specified
    • @gmail.com
    • @yahoo.com
    • @outlook.com
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    Gilbarco Veeder-Root is the global leader in technology solutions, from the forecourt to the c-store. At Gilbarco, we're the industry leader because we understand the fueling industry, our customers and what today's business needs demand. No other company delivers our level of expertise. Gilbarco designs with our customers in mind, relentlessly innovating to...
    Read more about this company

     

    Projects Administrator

    Job description

    Additional Info

    PURPOSE OF POSITION

    Responsible for all administrative duties within the projects team. From creation of new job files, call logging and updates on HEAT, raising of all PO’s subcontractors PO’s on SAP and all projects invoicing. Compiling and submitting all relevant file documentation. Updating and maintaining technician and contractor training matrixes.

    Key Responsibilities

    • Raising all subcontractor PO’s on SAP, getting them signed-off with accompanying costing sheets and submitting to subcontractors.
    • Opening all installation calls on HEAT
    • Maintain Sim card spreadsheet and be responsible of tracking and issuing sim cards for installations
    • Raising sales orders on SAP for Stock orders & submitting to procurement for Order placement with GVR
    • Ensuring Sales orders are received by stores in line with required contractor collection dates
    • Contacting customers via phone and mail to confirm installation appointments
    • Assisting the PM’s with technician scheduling where necessary
    • Ensuring all necessary paperwork required for invoicing is received from technicians & Subcontractors
    • Ensuring all necessary paperwork required for contractor payments is received from subcontractors
    • Submitting subcontractor paperwork for payments
    • Ensuring all filing is up to date on online filing system / projects folder
    • stock deliveries on SAP
    • Submitting all deliveries and backing paperwork through to finance department for invoicing
    • Submitting invoices and backing documentation through to clients
    • Updating and closing Heat calls on completion of installation / project
    • Accurate project updates on KPI workbook
    • Submit and track warranty cards to GVR
    • Carrying out all customer satisfaction surveys
    • Capturing all technician job cards onto a central database
    • Updating and maintaining technician and contractor training matrixes.
    • Scanning, copying and filling
    • Travel and accommodation bookings for Projects team as well as cost tracking of the same
    • Validation of internal claims and expenses for the Projects team
    • Manage Projects team overtime and reports

    DELEGATION OF AUTHORITY

    The associate has the authorisation to work within the framework of the actual Delegation of Authorities (DOA).

    POSITION RELATIONSHIPS

    Internal

    External

    • Projects Team
    • Company Leadership Team (all functions)
    • Company technicians and service desk / maintenance coordinators
    • Company Sales Team
    • Company Finance & Administration team
    • Suppliers, Distributers and Contractors
    • All projects customers

    MEASURES OF PERFORMANCE (INDICATORS)

    Lagging

    • Time to complete updates on HEAT, Project Team labour tracker and KPI workbook
    • Overtime reports, accuracy of data on SAP versus Labour tracker
    • Project warranty workbook updates

    Method of Application

    Interested and qualified? Go to Gilbarco Veeder Root on fortive.taleo.net to apply

    Build your CV for free. Download in different templates.

  • Send your application

    View All Vacancies at Gilbarco Veeder Root Back To Home

Subscribe to Job Alert

 

Join our happy subscribers

 
 
Send your application through

GmailGmail YahoomailYahoomail