Store Coordinator at The Biovac Institute

Job description

The Biovac Institute requires a Store Coordinator to contribute to its mission of establishing local biological and vaccine manufacturing capability at its Cape Town based site. Being the only one of its kind in South Africa, Biovac strives to respond to the vaccine needs of the developing countries, specifically South Africa and Sub Saharan Africa. This is a particularly exciting time for the company as it continues to grow, strengthen and build on its success and further develop its capabilities, products, services and market diversification.

The successful incumbent will report to the Material Handling Supervisor.

Key Areas of Responsibility:

• Adherence to SOP’s and efficiency standards to ensure effective material handling activities and storage of all goods in stores and warehouse.
• Process requisitions and BOM requests by picking required goods.
• Review and complete all relevant documentation as it occurs.
• Perform transactions on the stock management systems (electronic and/or manual) to reflect the activity performed and are up to date.
• Perform physical stock counts, expiry checks and submit reports to the stock controller.
• Control and issue consumables for general use on site.
• Assist the Storeman in performing the physical receiving operations and complete all relevant documentation to GDocP standards and follow all applicable SOP’s.
• Ensure all physical controls over the goods receiving area are in place and operational.
• Evaluate received goods for presence on the AVL and specification for the mode of release by reviewing the item specification.
• Informs line management as to quantities of consumables used for operations are as per the required minimum as dictated by safety/ buffer stock levels.
• Ensure orders are placed with Procurement/Planning when minimum stock keeping levels for goods are reached.
• Ensure systems are followed for all material handling operations; receiving, pick, pack and stock control are in accordance with GWP.
• Ensure material handling and stock records are systematically filed and easily retrievable.
• Ensure maintenance of the area and any equipment used in daily activities.
• Check calibration and maintenance records of the section and escalate any problem areas.
• Ensure goods are protected at all times to prevent deterioration and/ or loss.
• Proactively plan for the packing operation to ensure no delays to site operations.
• Ensure RTS are processed timeously and the goods packed according to SOP.
• Ensure accurate picking of the goods as reflected on the requisition slip of BOM list.
• Ensure pick lists are completed correctly as per SOP, GDocP and training.
• Assist the Storeman in organising timeous transfer goods to departments and between various logistics stores or warehouses.
• Ensure that materials for dispatch to site or externally are read for delivery at stipulated times.
• Escalate any deviation to standards to management.
• Ensuring that the demand/ orders stemming from the Planning section is met
• Create, analyse and distribute various reports regarding requirements, progress, fulfilment, and backlog issues.
• Troubleshoot internal material issues such as quality, and transfer issues.
• Interface with planning team to insure required materials will be available when needed to release production build orders to manufacturing on schedule. This may occur at different forums/meetings.
• Completion of GRC
• Tracking receipt to release time
• Prepare all necessary delivery and receiving documents and perform relevant transactions on SAP. Accurate verifying, scanning and capturing of physical goods receipts for the store in accordance with company policy and SOPs
• Monitor temperature in the Stores on a daily basis and report any anomalies
• Coordinate stock transfers between various Stores to ensure goods available at appropriate time for manufacturing operations
• Co-ordinate receiving at third party warehouses and manage the goods within Biovacs ERP system.
• Liaises with stakeholders; Production, Quality control and Quality Assurance with respect to availability and quality management of goods.
• Prepares documentation package for Finance
• Liaises with procurement for Return to Vendor goods and discrepancies identified on receiving.
• Perform all tasks to satisfy quality and time standards
• Assist in data capturing
• Manage and control high risk stock by ensuring effective document flow, including capturing and filing
• Complete delivery notes for goods being delivered

Technical Competencies

• Computer Literacy
• Cold Chain Processes
• GWP Compliance and Processes
• Basic Understanding of Legislation relating to Occupational Health and Safety.
• Standard Operating Procedures
• Quality management systems

Generic Competencies

• Planning, Organising, execution and monitoring
• Creative problem solving skills
• Internal stakeholder management
• Action & Results Oriented
• Assertive & Resilient
• Ability to multi task
• Influencing skills
• Proactive
• Clear, timely and effective communication skills both verbally and in writing

Minimum qualification(s)

• Matric/Grade 12 or equivalent.
• Certificate in Storekeeping/ Warehousing or equivalent.
• Recognition is given to Prior Learning and practical experience.

Knowledge and Experience:

• At least 3 years’ experience within a similar position.
• Sound technical ability in the field of stock control or stores management.
• Experience in quality management systems within a cGMP facility
• Computer literate with experience in working with an ERP system ( SAP)

Preferred:

• Experience in warehousing within the pharmaceutical industry.
• Knowledge and experience in quality management systems within a cGMP facility.
• Knowledge of Pharmaceutical related legislation.

All positions will be filled in accordance with our Employment Equity policy as The Biovac Institute is committed to the pursuit of excellence, diversity and redress. If you are interested in applying for this position, kindly forward your application onto [email protected] by close of business on 6 September 2017.

Kindly note that by submitting your application for this career opportunity you agree that Biovac may use your application for the purpose of the recruitment and selection of the said position and this information may be shared with the relevant stakeholders in the business

Should you not hear back from us within three weeks of submitting your application, please consider your application unsuccessful on this occassion.