Fresh Open Jobs at Mancosa

Responsibilities:
Analyze financial data and create financial models for forecasting and budgeting purposes
Assist in the preparation of financial reports and statements
Conduct variance analysis and provide recommendations for cost-saving opportunities
Monitor and evaluate financial performance against goals and targets
Collaborate with other departments to gather financial information and provide insights
Assist in the implementation of financial systems and tools
Stay updated on financial regulations and industry trends

Qualifications:

• Diploma or Degree in finance, accounting, or related field
• 2+ years of experience in financial analysis or related role
• Strong proficiency in financial modeling and analysis
• Proficient in Microsoft Excel and financial software applications
• Excellent attention to detail and analytical skills
• Strong communication and interpersonal skills
• Ability to work independently and in a team environment
• CPA or CFA certification is a plus

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Primary Responsibilities

Functional

Bid Opportunity Management:

• Proactively identify and research potential ICT tenders and Requests for Proposals (RFPs).
• Track and manage bid deadlines effectively.
• Assist the Technical team in understanding RFP requirements.

Bid Preparation & Support:

• Gather and organize technical and commercial information required for bid responses.
• Liaise with internal teams (technical, sales, etc.) to collect necessary proposal content.
• Assist with formatting and proofreading bid documents to ensure accuracy and
• adherence to client specifications.
• Manage the bid calendar and track progress against deadlines.
• Prepare and manage bid budgets.

Communication & Collaboration:

• Communicate effectively with internal and external stakeholders throughout the bid process.
• Maintain clear and concise bid documentation.
• Attend bid clarification meetings and take detailed notes.

Post-Bid Activities:

• Track bid submission and follow up with clients for award notifications.
• Assist with handover to project teams after successful bid award.

Internal Sales:

• Lead generation.
• Completion of statutory RFP/RFQ documents.
• Invoicing and purchasing order processing.

Process

• Escalate issues and involve seniors wherever required to escalate and resolve issues as quickly as possible.
• Adhere to company protocol as laid out in the Company Handbook
• Ensuring that all Enabling Solutions policies and procedures are being adhered to.

MIS

• Make sure all the defined reports with details have been delivered as required.
• Make sure all the Defined Daily / Weekly /monthly reports have been delivered on time.

Key Result Areas

• New Leads Generation
• Client Acquisition Rate
• Sales Volume
• Competitive Pricing
• Existing Client Engagement
• Customer Satisfaction
• Upsell/Cross-Sell Rates
• Sales Cycle Length

Key Performance Indicator

• Bid Compilation
• Bid Submission Ratio
• Bid Success Ratio
• Weekly Bids Status Reporting
• Client Satisfaction surveys
• Gross profit generation
• New client acquisitions

Academic qualifications:

• Certification Sales - Marketing or Information Technology.

Experience:

• 2 - 6 years.

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Primary Responsibilities

Functional

Project Documentation Management:

• Develop and maintain comprehensive project documentation including project charters, timelines, budgets, resource allocation plans, risk registers, and communication plans.
• Ensure all documents are accurate, up-to-date, and readily accessible to stakeholders.

Meeting Facilitation and Communication:

• Schedule and coordinate project meetings with internal and external stakeholders, ensuring all relevant parties are informed and aligned.
• Facilitate productive meetings by creating agendas, capturing action items, and following up on decisions made.
• Maintain clear and consistent communication with stakeholders through various channels (e.g., email, project management tools, meetings).

Risk Management:

• Proactively identify potential risks throughout the project lifecycle.
• Develop and implement mitigation strategies to minimize risk impact.
• Monitor and track identified risks, keeping stakeholders informed of any changes.

Administrative Support:

Project Reporting and Presentations:

• Prepare comprehensive project reports that provide key insights into project progress, budget status, and potential challenges.
• Develop clear and concise presentations summarizing project information for stakeholders.

Budget Management:

• Develop and monitor project budgets, tracking expenses and identifying any variances.
• Prepare and present budget reports to the Project Manager and other stakeholders.
• Implement cost-saving strategies to ensure project remains within budget.

Vendor Management:

• Manage relationships with internal and external vendors, ensuring timely delivery of services and goods.
• Negotiate contracts and service level agreements (SLAs).
• Monitor vendor performance and address any issues promptly.

Technical Support:

• User Acceptance Testing (UAT) Support
• Develop and execute UAT test plans to ensure new systems or functionalities meet user requirements.
• Assist project team and end users during UAT to identify and resolve defects.

Knowledge Base and Documentation Management:

• Maintain a centralized knowledge base with project-related information, procedures, and best practices.
• Update project documentation as needed to reflect changes and progress.

Process

• Escalate issues and involve seniors wherever required to escalate and resolve issues as quickly as possible.
• Adhere to company protocol as laid out in the Company Handbook.
• Ensuring that all Enabling Solutions policies and procedures are being adhered to.

MIS

• Make sure all the defined reports with details have been delivered as required.
• Make sure all the Defined Daily / Weekly /monthly reports have been delivered in a timely manner.

Key Result Areas

• Project establishment support
• Project governance administration
• Provide secretarial and administrative support to project meetings and workshops.
• Administer the Project Tracking System

Academic qualifications:

• ICT/ Related Qualification + Prince2/PMBOK Foundational

Experience:

• 3 - 6 Years

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Job Description

Office Administration:

• Answering the telephone and directing the call to the relevant person/department
• Taking detailed messages if somebody is not available
• Making sure the office is tidy; blinds are open when the domestic worker is not in
• Assisting walk-in clients/offering tea/coffee when clients are at the office for meetings
• Assist with general queries/info
• Coordinating Courier requirements
• Checking e-toll balance every week and ensuring payments are done when the account is low
• Signing for parcels
• Managing office cleaning consumables and Refreshments (Tea, coffee, Sugar, Milk) send a list of items required to G.M. to buy
• Filing, copying, scanning
• Making sure all forms are updated with relevant information
• Laminating of contact sheets for all clients
• Updating and maintaining an inventory of office equipment for insurance purposes
• Meeting minutes
• PA tasks for the GM (calendar updates, meeting reminders, etc.)
• Logging calls for offsite/content
• Monthly recons for GM’s company credit card
• Monthly petty cash recons, managing and maintaining Petty cash
• Weekly claims for GM’s expenses
• Monthly Fuel recons for all vehicles in the region
• Changing of alarm/access codes every second month or when necessary
• Diverting calls to GM’s cell after 5 pm every afternoon
• Making sure everybody who uses a company Vehicle signs out the vehicle when they take it and signs it back in when they return it
• Updating of installation list/calendar as soon as PMs send through the request
• Sending an installation list/calendar monthly to G.M – 28th of the month
• Requesting quotes/ordering equipment from relevant suppliers for staff when needed/requested
• Ordering stationery for all staff
• Booking in all company vehicles for services and doing payment requisitions, as per processes in place
• Assist with the planning and coordination of the region's Social events
• Assist with stock control when necessary
• Manage and maintain a staff and visitor register
• OHS for the region – complete all required documentation as per requirements
• Managing and maintaining a calendar for the boardroom
• Sending a daily attendance report to HR
• Assisting with HR requirements as and when required

Requirements:

• Proactive
• High energy
• Extrovert
• Goal driven
• Motivated
• Honest
• Time driven
• Punctual
• Excellent telephone etiquette
• Social (people's person)
• Attention to detail
• Applicants must have a valid car license and own a vehicle