Bid Administrator - Centurion at Mancosa

Primary Responsibilities

Functional

Bid Opportunity Management:

• Proactively identify and research potential ICT tenders and Requests for Proposals (RFPs).
• Track and manage bid deadlines effectively.
• Assist the Technical team in understanding RFP requirements.

Bid Preparation & Support:

• Gather and organize technical and commercial information required for bid responses.
• Liaise with internal teams (technical, sales, etc.) to collect necessary proposal content.
• Assist with formatting and proofreading bid documents to ensure accuracy and
• adherence to client specifications.
• Manage the bid calendar and track progress against deadlines.
• Prepare and manage bid budgets.

Communication & Collaboration:

• Communicate effectively with internal and external stakeholders throughout the bid process.
• Maintain clear and concise bid documentation.
• Attend bid clarification meetings and take detailed notes.

Post-Bid Activities:

• Track bid submission and follow up with clients for award notifications.
• Assist with handover to project teams after successful bid award.

Internal Sales:

• Lead generation.
• Completion of statutory RFP/RFQ documents.
• Invoicing and purchasing order processing.

Process

• Escalate issues and involve seniors wherever required to escalate and resolve issues as quickly as possible.
• Adhere to company protocol as laid out in the Company Handbook
• Ensuring that all Enabling Solutions policies and procedures are being adhered to.

MIS

• Make sure all the defined reports with details have been delivered as required.
• Make sure all the Defined Daily / Weekly /monthly reports have been delivered on time.

Key Result Areas

• New Leads Generation
• Client Acquisition Rate
• Sales Volume
• Competitive Pricing
• Existing Client Engagement
• Customer Satisfaction
• Upsell/Cross-Sell Rates
• Sales Cycle Length

Key Performance Indicator

• Bid Compilation
• Bid Submission Ratio
• Bid Success Ratio
• Weekly Bids Status Reporting
• Client Satisfaction surveys
• Gross profit generation
• New client acquisitions

Academic qualifications:

• Certification Sales - Marketing or Information Technology.

Experience:

• 2 - 6 years.