Academic Operations Officer at ADvTECH

Job Purpose:

• Responsible for administration support, including results, graduation, student records, admission requirements, and registration of students, while adhering to the IIE Policies related to all the various operational functions and requirements.  Work closely with the Teaching & Learning team to ensure timeous feedback and return of results after assessments as well as moderation.

Duties & Responsibilities:

Student Registration/administration and Student records

• Planning and oversight of the Registration Process.
• Ensuring that students are registered on the Student Management System.
• Ensure that all relevant supporting documents are in the loaded-on Student Management.

Admission Requirements

• Responsible for ensuring compliance with the relevant IIE Policies.
• Liaise with the Central Support Office (CSO) on all Admission Queries.
• International Student Applications – Study Permits, etc.
• SAQA or Equivalence Documents.

Systems administration

• Responsible for up-to-date, accurate maintenance and capturing of student data on the Student Management System in respect of registration details.
• Processing all changes of details and changes of modules forms and associated confirmation letters.
• Working co-operatively with the academic operations administrators and in support of the T&L team with the respect to all details pertaining to changes needed on timetables and registers.

Assessment and processes

• Manage & oversee the entire assessment (formative assignments & tests, summative & special exams & moderation process

Graduation process

• Ensure all relevant documentation is on the system to be processed by the Central Academic Team in order to graduate students.
• Ensure all academic and admission requirements are fulfilled in order to graduate students.
• Assist in the planning of the graduation ceremony and administration around the ceremony.

Minimum Requirements:

Qualifications –

• Degree or BTECH in related fields
• Ideal - Bachelor’s Degree in Business Administration

Experience –

• Minimum - Administration experience 3 - 5 Year(s)
• Minimum - First-level management experience 1 Year(s)
• Ideal Experience in a tertiary educational institution

Key Competencies:

• Knowledge and understanding of the South African higher education systems and regulatory framework.
• Ability to manage time effectively.
• Attention to detail.
• Customer service orientated.
• Ability to effectively cope with change.
• Deadline-orientated and can work well under pressure.
• Be able to work in a team environment.
• Effective communication skills

Deadline:6th August,2025