Accountant: Credit Card Administration & Reporting (P8) (Finance: Financial Governance & Control: Financial Accounting) at University of Johannesburg

Job Specifications:

• UJ is keen to interview a dynamic, strategically minded individual with the ability to function in a Treasury department. The key responsibility is to administer the corporate credit card portfolio for UJ, to supervise procurement and travel card administration, General Ledger reconciliations on various general ledger accounts and departmental petty cash maintenance. The Accountant is responsible for the management and reporting of financial information, including the collection, processing, recording, reconciliation, and analysis of financial data, verifying the validity, completeness, and accuracy of source documentation and safe keeping of such documents. Maintenance of financial systems within the area of responsibility and communicating with clients and other departments (ongoing meetings and financial advisory).

Responsibilities:

•  Develop and maintain systems and structures that underpin the effective day-to- day financial administration across the client environment. 
• Ensure that university policies and procedures are interpreted and implemented across the faculties and departments. 
• Apply financial management controls within the area of responsibility to ensure the accuracy and integrity of financial information.
• Perform reconciliations within the area of responsibility. 
• Engage internal and external stakeholders aligned to deliverables within the area of responsibility in the resolution of queries. 
• Capture ABSA credit card transactions as informed by assigned deliverables.
• Ensure compliance with regulations (policies, procedures, legislation). 
• Review compilations, invoices (slips) and other supporting documents. 
• Administrate and report on the corporate credit card portfolio, to oversee procurement and travel card administration.
• Compiling of journal entries.
• Prepare monthly reconciliations on various relevant trial balance accounts.
• Petty cash bank account float maintenance
• Providing training on the Visa Intellilink system for credit card allocations.
• Administration of the VISA IntelliLink System(creating/updating user profiles, cost centres and GL accounts as per charts of accounts).
• Ensure that accurate accounting records are maintained.
• Monthly reporting on credit cards, containing but not limited to usage, other activities, new cards issued and closed, and credit limit increases.
• Compile and maintain a transgression register every month to be placed in a central folder for the Senior Manager and Director to access and report.
• Develop and implement relevant Standard Operating Procedures. Monitor and enforce the approved Delegation of Authority Framework.
• Make proactive inputs into policy development and where so instructed, originate complete draft policies for consideration.
• Continuous improvement of processes within the area of responsibility, resulting in efficiency and effectiveness of processes
• Responsible for providing information and coordinating required data and deliverables to ensure an efficient, effective and accurate reporting of transactions to funders or external stakeholders where required.
• Responsible for providing information and coordinating required data and deliverables, when necessary, to ensure that all other audits and external reviews are efficient, effective, and successful. 
• Build and maintain excellent collaborative relationships with all relevant stakeholders.
• Network with fellow professionals in the wider community to ensure currency of professional knowledge and awareness of the UJ Higher Education agenda.
• Where so required, represent the finance department and the university both inside and outside the university, commensurate with the grade of the post and specific skills of the post holder, and as directed by the Finance Leadership Team.
• Develop and implement an electronic filing system to ensure that all source documents are appropriately filed, and files are properly labelled to facilitate the retrieval of documents at any point in time.
• Address ad hoc finance matters. Provide the necessary support to the Senior Manager: Treasury and Finance team
• Ensure compliance with relevant legislation and regulations.

Minimum requirements

• Degree in the finance discipline or relevant qualification (finance-related) (NQF 7).
• Three (3) years of job-related experience.
• Proven Auditing/Analyzing of financial transactions experience.
• Proven advanced knowledge of Accounting/Finance principles and procedures.
• Proven high proficiency of computer literacy, especially MS Excel (analysis of data and complex financial information).
• Proven proficiency in report writing.

Competencies and Behavioural Attributes:

• Excellent reporting skills.
• Good written and verbal communication.
• Good conflict management skills.
• Good negotiation skills.
• Excellent decision-making skills.
• Excellent time management.
• Excellent problem-solving skills.
• Collegial and emotionally intelligent.
• Ability to work in a pressurized environment.
• High ethical standards and integrity.

Recommendations:

• Higher educational environment experience especially within finance.
• Strong reconciliations experience.
• Experience in computerized financial systems.
• Oracle, ITS and IDU system experience.
• Proficiency in English.

Apply by: 4 July 2025