Accounts Payable Administrator at AECI Limited

Job Description    

• Compilation, verify and processing document packs – Purchase Order, GRN, signed D/note or Job completion certificate, quotation and Tax invoice.
• Check, match and accurately process invoices and credit notes in the Accounting systems, post batches daily in order to effect payment timeously.
• Ensure invoices are properly authorised in accordance with levels of authority and allocated to correct Supplier and GL codes.
• Check and process against the GRN no invoice account, all proforma invoice to be followed up and VAT processed where applicable, all cleared within 2 months.
• Co-ordinate the resolution of supplier queries on accounts payable – no items longer than 2 months.
• Prepare the accruals listing, based on open P.O. list and supplier statement reconciliations.
• Processing payment run, EFT extract from Syspro and upload directly onto FNB.
• Prepare monthly supplier reconciliation packs, must include AP Trial Balance, supplier statement and original invoices/credit notes, PO and GRN.
• Send remittance advices to supplier after completion of payment run.
• Monitor supplier bank levels, credit limits and maintain vendor files.
• Complete application forms for new vendor accounts.
• Ensure BBBEE certificates are valid and up to date and AP system and BBBEE register is updated.
• Comply with accounts payable policies and processes.
• Prepare Ad hoc reports when required.
• Assisting auditors both internal and external during audits.
• General office administration duties.
• Ensure company policy, procedures and group SHEQ standards are adhered to and maintained.
• Act as back for Foreign Creditors.

Qualifications & Experience    

• Matric / Grade 12.
• Diploma or equivalent qualification will be advantage.
• Minimum 3 years working experience as a Creditors Administrator.
• Knowledge of Syspro.
• Competent in MS Office.