Accounts Payable Clerk Clerk - Centurion at G4S

Main Purpose of Position

• To ensure accurate & timeous processing of invoices and payments in compliance to company policies and procedures.

Suppliers Validation and Checklist

• Checking invoices for accuracy before entering data on SAP.
• Ensuring that all suppliers are paid within the agreed payment terms  and in accordance with cash flow requirements
• Ensure adhere to ISO & Company policies & procedures, Supplier Agreements and SARS regulations at all times.
• Ensure correct Vat number & company billing details are reflected on the Tax invoice
• Ensuring invoices are appropriately matched to purchase orders and goods received note.
• Checking valid authorisation prior to processing.
• Follow up on outstanding documentation with suppliers and internal staff.
• Follow up on all outstanding invoices as per supplier statements.
• Meeting  deadlines on a weekly basis;
• Adhere to all deadlines set by management
• Build relationships with suppliers and respective department staff.
• Respect total confidentiality on all financial information
• Assist with audit requirements
• Any ad hoc tasks as & when required

Invoice Processing and Payments

• Ensure that all invoices on the GRIR report are processed,matched and sent for payment.
• Process GRN/GRV/MIGO’s when required
• Ensure that all supplier statements are reconciled & paid timeously.
• Ensuring that payments are supported by a clear invoice.
• All invoices forwarded for payment are processed on SAP.
• Capture manual payments on SAP.
• Clear payments on SAP.
• Run age analysis and clear overdue invoices.
• Submit the payments 7 days before they are due.
• Send remittance advice and POP to the suppliers and internal stakeholders.
• Report account deviations to Finance Manager

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year
• Participate in safety forums created by the company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents
• Follow-up on any activities assigned through safety meeting/committee/representative/management
• Attend safety education and refresher programs
• Comply with safety policies and procedures at the workplace
• Distribute safety information as and when required

THE IDEAL CANDIDATE:

Qualification and Experience

• Grade 12 with accounting  plus an Accounting Degree,diploma or relevant certificate.
• A minimum of 2-3 years accounts payable  experience in the accounting environment would be deemed appropriate for this level.
• Knowledge of Accounting principles and practices
• Knowledge of accounts payable processes
• Knowledge of how to perform reconciliations
• Knowledge of company policies and procedures
• Knowledge of SAP systems

Skills and Attributes 

• Understanding the organisational environment
• Understanding the organisation’s goals and objectives
• Dealing with changing circumstances
• Supporting and working with others
• Delivering objectives
• Dealing with complexity
• Acting professionally
• Delivering great customer service
• Sharing and cooperating