Current Vacancies at G4S

Main Purpose of the Position:

To ensure a high quality of service is consistently maintained, with optimum efficiency and ensuring traceability of cash containers/items entering, and leaving the vault department. Responsible for receiving cash in containers for hand over to the bank tellers to ensure cash is secured and packed into vault if necessary for overnight storage.

Key Responsibilities:

Execute day to day operations within vault operations

• Operate in receipt and dispatch function dealing with internal and/or external customers, including responsibility for ensuring accurate and secure loading and/or unloading of CIT and ATM vehicles
• Responsible for the distribution of receipt, moneybags, receipts, daily routes, route keys and schedules to CIT crew
• Efficient operation of issuing and receiving containers, valuable items and documentation necessary for the operational function of the branch
• Use the e-Viper system at all times for audit trail purposes, for all cash/containers/items
• Responsible for the proper use of mechanical handling equipment
• Required to cross-train in multiple processes in order to support all Cash Vault services.
• Required to cross-train in multiple processes in order to support all Cash Processing Centre services
• Control exit and entry of vehicles to loading bays(s)
• To manage the relationship between the Vault and CPC departments in particular and liaise internally with other branch staff and departments to achieve and maintain an effective and efficient vault operation
• To maintain a daily security log including a record of visitors and incidents
• To identify, record and report any vault defects to Vault Controller and ensure that such defects do not comprise the security of the branch
• To ensure that all internal security checks are carried out in accordance with the company procedures
• To escalate reported security and/or procedural failings to the Vault Controller
• To ensure that all keys, forms, and documentation are secured at all times
• Ensure that a full and correct hand/take- over is completed at the end of shift
• Complete all necessary paperwork and ensure records are retained and stored correctly.
• Carry out any other duties that are deemed reasonable.
• Issue, receive and maintain the security of all keys held within the secure area
• Monitor branch and vehicle holdings to ensure they are within insurance indemnities, reporting any potential breaches.
• Receive consignments of cash for handover to  bank tellers
• Secure cash consignments as per company procedures and deliver the consignments to the bank
• Responsible to obtain the necessary paperwork from Floor controllers within the bank
• Verify consignments as per procedures before signing receipt thereof
• Report any discrepancy to the Vault Controller
• Perform duties related to the management of cash floats in the vault
• Receive and handover floats to Cash Processing Centre
• Ensure adherence to all company policies and procedures

Health and Safety (as every employee's responsibility)

• Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year.
• Participate in safety forums created by the company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents
• Follow-up on any activities assigned through safety meeting/committee/representative/management
• Attend safety education and refresher programs
• Comply with safety policies and procedures at the workplace
• Distribute safety information as and when required
• Wear protective clothing all the time

THE IDEAL CANDIDATE:

Minimum requirements:

• Grade 12 with mathematics and/or accounting
• PSIRA Grade C and CIT
• Firearm competency advantageous
• 1 – 3 years cash/vault/CIT operations experience would be preferred
• Basic knowledge of processes and procedures in the banking environment
• Handling large sums of cash and coin
• Basic accounting principles

Skills and Attributes:

Flexibility in terms of working hours will be required

• Ability to work in a fast-paced environment with the ability to interact well
• Required to regularly lift and/move containers/cash coin trolleys with assistance
• Basic computer literacy
• Understanding the organizational environment
• Understanding the organization’s goals and objectives
• Dealing with changing circumstances
• Supporting and working with others
• Delivering objectives
• Dealing with complexity
• Acting professionally
• Delivering great customer service
• Sharing and co-operating

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The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices , and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and the role which operations plays within a successful business unit.  The incumbent will be expected to be results driven and to live the values of the organisation.

ROLE RESPONSIBILITY:
KEY PERFORMANCE AREAS

Effective performance of employee benefit administrative functions

• Provident Fund Claim administration and submission
• UIF forms administration and submission
• Long service awards administration
• Funeral claim administration and submission
• Assist with employee queries on benefits

Administration of AWOL termination process

• Administer awol telegram procedure in line with guidelines and standardized forms
• Liaise with operations on progress and feedback on AWOL
• Liaise with ER on AWOL report
• Issue termination list to central HR

Effective and accurate maintenance of employee personal files

• Maintain employee files in line with HR policy
• Attend to filing on a regular basis and ensure all documentation is accurately files
• Prepare for audits as required

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the branch/region/national safety plans for each year.
• Participate in safety forums created by company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents on all levels
• Follow-up on any activities assigned through safety                             meeting/committee/representative/management
• Attend safety education and refresher programmes
• Comply with safety policies and procedures at workplace
• Distribute safety information as and when require
• Wear protective clothing all the time

THE IDEAL CANDIDATE:
MINIMUM REQUIREMENTS

Qualification

• Grade 12
• Relevant Human Resources diploma or equivalent

Experience

• Relevant experience in an HR Admin role
• Experience in the security industry would be an advantage
• South African Labour legislation
• G4S HR Policy and procedures
• HR systems and practices

Skills and Attributes

• Communication (written and verbal)
• Supporting and working with others
• Computer literacy
• Sharing and Cooperating and Attention to detail
• Ability to work under pressure
• Delivering objectives

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ROLE RESPONSIBILITY:

Box lists, Boxes and Seals

• Update on a daily bases the “Box in Stop-loss Bag in” and “ Box out Stop-loss Bag out” lists and check the E-Viper system for the same
• Assess the physical state of the Boxes to ensure that they are secure
• Paint and Code Boxes with client details
• Where no seals have been received from the road staff and or issued to the road staff, ensure that it is recorded on a receipt and or E-Viper system 

Receiving and Issuing of Boxes / Stop-loss Bags

• Receive and Issue Boxes/ Stop-loss Bags and dates as per the prepared lists and E-Viper system
• Physically check seals on boxes/ Stop-loss Bags to verify if intact
• Obtain receipt and or E-Viper receipt signatures for all transactions
• Query all Boxes or Stop-loss Bags listed on the Box or Stop-loss Bag list and or E-Viper system which have not been handed in by the Crew, with control and notify Senior of the missing Boxes or Stop-loss Bag
• Report broken seals on Boxes, Boxes not properly sealed, suspicious looking Boxes and or damaged Stop-loss Bags to security officer or Management
• Check that all Containers and Stop-loss Bags received from road crew and counting house are properly sealed and locked

Vault

• Inspect vault and Boxroom and check that all Boxes/ Stop-loss Bags have been handed in and that those destined for the dispatch the following day are allocated to the correct schedules
• Store all Boxes or Stop-loss Bags containing cash in the Vault
• Ensure that the Vault is secure at all times
• Open the Vault and the beginning of the shift and lock the Vault at the end of the shift together with the Branch Security Officer or relevant Senior
• When the Vault is not in use during the day the Grid and Vault door should be closed and locked. Should the Vault doors need to be opened the CMCC should be called to get the Kaba-Lock code

Communication and liaison

• Liaise with Control Room, Counting House and the Armoury to ensure smooth and efficient dispatch and receipt of Boxes/Stop-loss Bags
• Liaise with Boxroom Controllers in other branches and immediately follows up on non-receipt or none E-Viper receipt of scheduled Boxes or Stop-loss Bags
• Sends daily tele-faxes detailing Branch requirements and priorities (Vault and AV limits) to BSO and Manager

Counting House

• Prepare and submit daily Box or Stop-loss bags pre-list to Counting House
• Liaise with the Counting House supervisor to determine their operational requirements and priorities
• Note and action counting house requirements on the schedule
• Sign for Boxes pr Stop-loss Bags received from the counting house on the Counting House Supervisors list

THE IDEAL CANDIDATE:

Minimum Requirements:

• Matric Certificate/Grade 12
• PSIRA Grade B certification and registration
• Previous Box room experience will be an advantage
• Ability to communicate with staff and customers
• Knowledge of ISO Quality Management and its requirements
• A minimum of 3 years experience in CIT operations is preferable
• Computer Literate
• Competency Firearm Certification
• CIT Training Certification
• A valid code 10 drivers licence with PDP is an advantage

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Main Purpose of Position
The position holder is responsible for the collation of all tender/proposal submissions for bids as directed by the Bid Manager or ESS Director. Their primary objective is to support the bid process for national bids and assist the Bid Manager via quality and positive task management. The position holder is also responsible for the design and provision of marketing material as requested.

Sales documentation - keep updated through the intranet and regular support to Sales Administrators in the regions

•  Provide regions with sales-related documentation
•  Keep all relevant certificates up to date
•  Updating of above on the intranet
•  Respond to requests for information
•  Assist with drafting of sales-related documentation & presentations
•  Provide feedback on all

Prepare & submit national tenders & cost proposals

•  Assist with compilation of national tenders & related tasks
•  Ensure work is submitted on time & accurately, and priced at margins as directed
•  Follow up on outstanding tenders
•  Provide support with presentations
•  Ensure best practice within all answers to all tender questions, and focus on specific areas that require more complex solutions
•  Compile & update customer references for specific industries
•  Costing proposals(with support from finance dept)

Provide effective support and also assistance on requested projects

•  Complete tasks within the allotted time frame and provide feedback
•  Produce accurate work
•  Provide reliable support-system
•  Manage & execute special projects timeously & comprehensively
•  Communicate with all relevant parties

Development & design of marketing collateral

•  Provide & design of marketing material as requested
•  Development of marketing material/newsletters/brochures etc.
•  Maintain Group branding & marketing guidelines
•  Keep up to date on Group guidelines & advise accordingly
•  Develop, write & produce advertisements in line with guidelines
•  Ensure correct procurement process followed around orders and new marketing vendors

Effective & efficient provision of graphic design support

•  Administer marketing & sales portion of the intranet
•  Provide graphic design support for other departments onrequest
•  Adhoc related tasks as requested

Effective management & distribution of marketing material

•  Administration of marketing/sales material stock
•  Distribute stock as required by regions, within a reasonable timeframe
•  Ensure marketing material requested is costed to relevant region
•  Distribution of International magazine and any other required material
•  Source & procure marketing and branded items
•  Ensure new items are quoted & signed off in line with budget

Health and Safety

•  Participate in the design/ development/ review/ implementation and monitoring of the branch/region/national safety plans for each year.
•  Participate in safety forums created by company for example safety meetings and safety talks
•  Report all safety incidents to the relevant people
•  Discuss all safety incidents on all levels
•  Follow-up on any activities assigned through safety meeting/committee/representative/management
•  Attend safety education and refresher programmes
•  Comply with safety policies and procedures at workplace
•  Distribute safety information as and when required
•  Wear protective clothing all the time

THE IDEAL CANDIDATE:

Qaulifications & Experience

• Grade 12
• Diploma/degree in Tenders,Bid, Marketing Sales Advantageous
• Minimum 3 years’ tenders and/or contracts administration experience
• Graphic design experience essential
• Knowledge of Sales & Marketing
• Understanding of costing modules

Skills & Attributes

•  MS Office (ChromeOS) & Publisher
•  Adobe InDesign
•  HTML
•  Negotiation skills
•  Numeric skills
•  Ability to work under pressure delivering objectives
•  Attention to detail
•  Time management skills
•  Interpersonal skills
•  Analytical thinking

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Main Purpose of Position

To engage in the guarding and handling of cash, valuables, securities and negotiable documents in transit between various areas, drives a vehicle in the performance of any or all of his duties

The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which facilities management plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.

ROLE RESPONSIBILITY:

Maintain Vehicle standards  and comply with company equipment and vehicle procedure

• Receives and signs for all equipment (Firearm, holster, lanyard, ammunition, identity card and vehicle keys) from Armory and returns all equipment at the end of the day
• Check that all equipment is in an effective working order
• Comply with procedures on Company uniform and protective equipment.
• Conduct vehicle audit with vehicle check-list before commencement of duty
• Report minor defects to artisan and report major defects to TSO before commencement of duty and record and maintain a vehicle log book for action.
• Re-fuel vehicle at the commencement of duty to ensure that its ready for the next shift
• Responsible and accountable for all technology and  and equipment used in the vehicle
• Responsible for the cleanliness of the vehicle(washed daily)
• Inspects vehicle on completion of duty to ensure that there are no boxes/ Stoploss Bags or other items left behind in the vehicle inadvertently
• Check for unauthorized persons or property to be carried on the vehicle

​Drive vehicles responsibly and recording of accidents and incidents

• Obtain scheduled route trip from the planner,  no deviation allowed from planned route
• Drive in a responsible manner in order to portray a professional attitude and to obey safety rules and regulations
• Responsible and accountable for ensuring PDP license is valid and current
• Obey all traffic regulations
• Report all traffic incidents  to the BSO
• Behave in a courteous manner towards any member of the public involved in the accident or incident to maintain a good company image. Do not make any admission of guilt, admin negligence or make any promise to have repairs done.
• Report  in writing all relevant details pertaining to the accident in the branch
• Report all accidents to SAP and or traffic department
• Comply with vehicle operating instructions to ensure that no other persons not in possession of necessary driver qualification is allowed to drive the company vehicle
• Operate a radio in a vehicle

Preform control function of scheduled trips and Security Drills

• Perform radio check with control prior to departure from the branch in the morning
• Reports to control immediately when the vehicle becomes immobilized or is likely to become immobilized
• Comply with instructions given to ensure that company codes  are adhered to and precautions are taken to protect crew and load
• Reports to control on all arrivals and departures at the branch and client destinations, and also “off air” and “on the air” occurrences
• Carries out operational security drills and maintains security awareness and vigilance to all armed banking operations
• Takes preventative action if any suspicious activity is noticed (report to control room)
• Takes direct action in the event of an armed or unarmed attack against colleagues, client’s or company and report incident to the control room.
• Do not assist crew in the loading and unloading of security devices and Stoploss Bags

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year.
• Participate in safety forums created by company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents
• Follow-up on any activities assigned through safety meeting/committee/representative/management
• Attend safety education and refresher programmes
• Comply with safety policies and procedures at workplace
• Distribute safety information as and when required
• Wear protective clothing all the time

THE IDEAL CANDIDATE:

Minimum Qualifications

• Code 10 driver’s licence
• Grade 10
• CIT Certificate
• Grade C PSIRA
• Firearm Competency
• PDP Licence

Knowledge, Skills and Attributes

• knowledge of G4S policies and procedures
• Knowledge of concepts, theories and principles of Safety, Health, Risk, quality and environment
• Knowledge of legislation, regulations codes and by-laws in transportation
• Knowledge of G4S business ethics policy
• Prepare vehicle for transportation
• Operate a vehicle for transportation
• Complete vehicle inspection and accident /incident reports
• Economic driving skills
• Technical skills on vehicle
• Operate technology on vehicles
• Delivering objectives
• Supporting and working with others
• Acting professionally
• Delivering great customer service

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ROLE RESPONSIBILITY:

Effective Management of the Contract Service Level Performance

• Initiate service level improvement plans
• Service Level Management
• Exceed contracted levels within budget with agreed timelines

Existing Revenue Growth

• Escalations are achieved

Effective Management of Operational Output and Reporting  

• Effective Organisation
• Staff turnover analysis, proper allocation of staff to positions and structure.
• Effective labour management including rosters and shift patterns
• Management of overtime and annual leave

Development

• Succession Planning and Employment Equity

Supervision

• Staff motivation levels
• Ensuring that performance assessments of all subordinate employees are conducted, and corrective action implemented where necessary.
• Ensuring that acceptable standards of behaviour at work are maintained by all subordinate employees, as required by G4S’s code of conduct and disciplinary code.
• Ensuring that all disciplinary actions are conducted in compliance with Company policies and procedures.

Effective Management of Operations 

Client Retention and Customer Service Levels

• Ensuring that site meetings are held on an ongoing basis.
• Conducting regular site visits to assess effectiveness of site procedure implementation, identifying training needs and procedural improvements.
• Ensuring that all required formal customer meeting are scheduled, attended and minuted.
• Maintenance of Client Relationship and ensuring client retention

Ops Process management – adherence to quality standard

• Ensuring that absenteeism is maintained within established norms.
• Ensuring that manpower is maintained at optimum levels, to minimise unnecessary overtime.
• Ensuring that only appropriately trained and PSIRA registered security personnel are utilized at all times.
• Ensuring that claims against the Company are prevented or minimized through regular customer risk assessments. 
• Effective labour management and rostering 
• Liaison with regards to invoicing, accuracy of such and securing payment

Shared Best Practice

• Specific examples of implementation of BP from other regions

Effective management of Business Development Function 

New business development

• Identifying new business opportunities in the region’s sphere of operations, as well as in terms of growth of business with existing customers, driven by the promotion of integrated security solutions.

Competitors Evaluations

• Demonstrate a thorough understanding of the competitor environment faced by the region.

Implementation and Integration of the HSSEC Strategy and Culture on Customer Sites

• Embed health and safety awareness and responsible behavior with operational team, through consistent focus on health and safety compliance and discipline.
• Drive health and safety awareness down to guardforce level through communication, enforcement of guidelines and principles, reporting and training
• Highlight heath and safety examples, both good and bad, to reinforce message and drive to achieve zero harm within our business.
• Monitor and reduce the number of health and safety incidents. Oversee investigations into incidents and related matters, both to address non-compliance and to reinforce awareness.
• Conduct health and safety awareness training and lessons learned with employees on site

THE IDEAL CANDIDATE:

Minimum Requirements

• Grade 12 and Relevant Degree/ Diploma 
• Managing Professionally
• Leading People
• Managing Conflict
• Communication skills (written and verbal)
• Negotiation
• Computer literacy
• Basic financial skills
• Risk identification

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ROLE RESPONSIBILITY:

ATM up time

• Ensure that the ATM terminals are correctly stocked with cash and stationary (as per order instruction)
• Maintain close liaison with the control centre to ensure that equipment problems are dealt with promptly.
• Ensure that potential faults that could cause equipment to malfunction are identified and resolved timeously.
• Ensure that all ATM terminals cubicles are kept clean and maintained in good condition.

ATM cash / replenishment

• Control ATM cash according to laid-down instructions (ATM, bags or canisters must be sealed)
• Balance cash at the required intervals (add or top-up).
• Ensure correct process has been followed and correct details entered on the ATM (system)
• Obtain slip for every replenishment
• Report no service or change in service
• Report and action differences in ATM cash promptly (daily or as and when required / instructed).
• Ensure that ATM cash is safeguarded against unnecessary and preventable loss (at all time)

Deposits / Purge Bin

• Clear cash deposits accurately promptly if applicable
• Hand irregular deposits or those requiring scrutiny to the BSO or any other designated officer for scrutiny promptly.
• Ensure Delivery to Bank or G4S Cash Centre

Reports / Reconciliation

• Action ATM reports as listed on the duty list promptly in terms of laid-down instructions.
• Ensure ATM slips are controlled and delivered to the cash centre
• Reconcile ATM cash daily (same day) as per laid down procedure
• Not allow to leave premises if not in balance

THE IDEAL CANDIDATE:

Minimum requirements:

• Grade 12
• PSIRA Grade C
• CIT certificate
• SAPS Firearm Competency with Business Purposes
• 2 Years Experience

Skills, Knowledge and Attributes:

• G4S Standard Operating Procedures
• Firearm Competency
• Delivering performance
• Customer Thinking

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ROLE RESPONSIBILITY:

The Crew is mainly responsible for the collection and delivery of client valuables.

Loading of trucks destined for clients

• Collection and checking of all required equipment
• Completion of paperwork
• Ensure full consignment is correctly received from the boxroom, segregated and secured onboard

Delivery of valuables to clients

• Ensure relevant procedures are followed and correct security devices are used for safe transport of consignment at all times
• Scanning and completion of paperwork

Delivery of consignments to boxroom (branch base)

• Completion of paperwork for handover
• Deliver consignment
• Housekeeping - Vehicle

Health and Safety

• Report all safety incidents
• Attend safety education and refresher programmes
• Comply with ALL safety policies and procedures at ALL times
• Wear protective clothing at all time

THE IDEAL CANDIDATE:

Requirements

• Grade 12 
• PSIRA Registered
• CIT certificate
• Valid SAPS Firearm Competency for Business Purposes
• Basic computer literacy
• Relevant working experience in a high-risk environment will be an advantage
• Customer service orientated
• Ability to work under pressure and in a fast-paced, HIGH-RISK environment
• Working in changing circumstances

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ROLE RESPONSIBILITY:

To engage in the guarding and handling of all valuables in transit between various areas and drive a vehicle in the performance of all duties

Maintain vehicle standards and comply with company equipment and vehicle procedures

• Receive and sign for all equipment and check that all is in working order
• Conduct vehicle audit and complete checklist
• Responsible and accountable for all technology and equipment used in the vehicle
• Inspects vehicle on completion of duty

Drive vehicle responsibly and recording of accident and incidents

• Drive in a responsible manner and obey all traffic regulations
• Report of all incidents to the branch and relevant authorities
• Comply with vehicle operating instructions

Perform control function of scheduled trips

• Perform standard checks prior to departing from the branch
• Report to control immediately when the vehicle becomes immobilized or likely to become immobilized
• Comply with instructions to ensure that company codes are adhered to and precautions are taken to protect crew and load
• Carry out operational security drills and maintain security awareness and vigilance
• Take preventative action if any suspicious activity is noticed

Health and Safety

• Participate in safety forums
• Report all safety incidents
• Attend safety education and refresher programmes
• Comply with ALL safety policies and procedures in the workplace
• Wear protective clothing at ALL times

THE IDEAL CANDIDATE:

Requirements

• Grade 12
• Valid PSIRA Certification
• Valid PDP License
• CIT Certificate
• Valid SAPS Firearm Competency with Business Purposes
• Ability to work under pressure and in a high risk, fast-paced environment
• Ability to assess risk and act swiftly
• Working as part of a team
• Adherence to policies and procedures

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ROLE RESPONSIBILITY:

Prepare relevant data for Management in respect of budget and forecast processes within guidelines of financial policies in the branch.

• Preparation and timeous submission of the branches annual budget and quarterly forecast for ROD and Business Analyst approval, conforming to defined budget guidelines and principles.
• Maintenance of expenditure within approved levels by ensuring compliance with budgetary control procedures  

Ensure branch compliance with company accounting and administrative practices, in conformance with legislation and generally accepted accounting practice.

Accounts Receivable:

• Capture cash processing invoices to customers on SAP
• Process all credit notes for customers on SAP
• Ensure that all the income for revenue planned is achieved
• Overview of the branch Accounts Receivable function, implementing effective credit control measures to ensure that cash flow is maximised.
• Release collections on the bank

Accounts Payable:

• Authorize and capture supplier invoices on SAP for payment by Accounts Payable
• Complete new vendor motivations for processing
• Prepare accrual journals for Regional Business Analyst

Reports:

• Prepare monthly reconciliations for MMR, Balance Sheets, Activity Schedules and consumable stock
• Check monthly reconciliation for Cash Processing
• Preparation and timeous submission of accurate forecasts of monthly results, facilitating implementation of proactive measures to obviate unacceptable outcomes.
• Analysis and evaluation of monthly accounts, reviewing actual performance against budget, identifying trends and highlighting variances, providing accurate management information to the Regional Operations Director.
• Compile and review of regional balance sheet reconciliations where applicable (* function normally done by business analyst)
• Oversee  earnings analysis (salary report) on a monthly basis
• Monitor and Control timeous and accurate processing of accounting transactions on the G4S SAP system, maintaining accurate and detailed records with supporting source documentation.

• Conduct monthly consumable stock audits
• Capture all consumable stock onto SAP system on a monthly basis

General:

Manage the process of all Capex motivations for central control

Check all petty cash reimbursements and submit for central control

Management and Supervision of staff

• Ensure that all staff are trained on standard operating

Consumable Stock procedure and policies relevant to their role (specific to branch administration procedures)

• Supervise branch admin and service and support staff and ensure that all job functions are correctly carried out, report back on findings
• Monitor attendance and approve leave for all administration personnel

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year.
• Participate in safety forums created by company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents
• Follow-up on any activities assigned through safety meeting/committee/representative/management
• Attend safety education and refresher programmes
• Comply with safety policies and procedures at workplace
• Distribute safety information as and when required
• Wear protective clothing all the time

THE IDEAL CANDIDATE:

Minimum Requirements:

• Grade 12
• Diploma in Accounting
• 3 years experience in Office Administration/Management

Knowledge, Skills and Attributes:

• G4S Cash branch administration policy and procedures
• G4S HR policy and procedures
• G4S Business Ethics policy/ preventing Bribery and Corruption policy
• Knowledge of  Basic Accounting
• MS Office
• SAP – creditors and credit notes
• Report writing skills
• Communication (verbal and written)
• Understanding Organization goals and objectives
• Understanding organization environment
• Dealing with change
• Delivering objectives
• Delivering customer service
• Acting professionally
• Teamwork and Collaboration
• Managing and Leading people

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ROLE RESPONSIBILITY:

KPA

PERFORMANCE STANDARDS

Risk surveillance for different branches

• Receives a call from BSO/Controller on limits exceeded
• Collect the vehicle for escort
• Escort the vehicle to various clients and sometimes until vehicle is back at base
• Receive a call to escort up to Polokwane or other regions
• Upon information received from Intelligence / Investigations Departments, pertaining to possible attacks on customers and or branches, member responds, either reactive or pro-active.

Identify high risk areas

• Conduct risk assessment/survey at client site
• Compile the report
• Send report to RSM
• Random surveillance of sites known for robberies

Road checks

• Stop vehicles randomly outside or at base
• Cover allocated areas and conduct vehicle search
• Check the risk on the vehicle e.g. safes, locks, uniform, bullet proof ,weapon permit, ID
• Compile a report for RSM and BSO

Branch opening and closing procedures including vehicle checks

• Is advised to go to a branch to do the opening procedures using forms prescribed.
• Conduct closing procedure checks
• Check the whole fleet of the branch
• Check Vault / safes security compliance
• Provide evidence to support the opening and closing report.

​Investigation

• React to tipoff provided by investigations
• Providing security and support for investigators e.g. on robberies
• Conduct ATM audits procedures for audit investigation

​Health and safety

• Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year.
• Participate in safety forums created by company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents
• Follow-up on any activities assigned through safety meeting/committee/representative/management
• Attend safety education and refresher programmes
• Comply with safety policies and procedures at workplace
• Distribute safety information as and when required
• Wear protective clothing all the time

THE IDEAL CANDIDATE:

Minimum Requirements

• Grade 12
• Drivers License
• PSIRA Grades
• CIT Experience
• Auditing course
• Firearm competency

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Main Purpose of Position

• To ensure accurate & timeous processing of invoices and payments in compliance to company policies and procedures.

Suppliers Validation and Checklist

• Checking invoices for accuracy before entering data on SAP.
• Ensuring that all suppliers are paid within the agreed payment terms  and in accordance with cash flow requirements
• Ensure adhere to ISO & Company policies & procedures, Supplier Agreements and SARS regulations at all times.
• Ensure correct Vat number & company billing details are reflected on the Tax invoice
• Ensuring invoices are appropriately matched to purchase orders and goods received note.
• Checking valid authorisation prior to processing.
• Follow up on outstanding documentation with suppliers and internal staff.
• Follow up on all outstanding invoices as per supplier statements.
• Meeting  deadlines on a weekly basis;
• Adhere to all deadlines set by management
• Build relationships with suppliers and respective department staff.
• Respect total confidentiality on all financial information
• Assist with audit requirements
• Any ad hoc tasks as & when required

Invoice Processing and Payments

• Ensure that all invoices on the GRIR report are processed,matched and sent for payment.
• Process GRN/GRV/MIGO’s when required
• Ensure that all supplier statements are reconciled & paid timeously.
• Ensuring that payments are supported by a clear invoice.
• All invoices forwarded for payment are processed on SAP.
• Capture manual payments on SAP.
• Clear payments on SAP.
• Run age analysis and clear overdue invoices.
• Submit the payments 7 days before they are due.
• Send remittance advice and POP to the suppliers and internal stakeholders.
• Report account deviations to Finance Manager

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year
• Participate in safety forums created by the company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents
• Follow-up on any activities assigned through safety meeting/committee/representative/management
• Attend safety education and refresher programs
• Comply with safety policies and procedures at the workplace
• Distribute safety information as and when required

THE IDEAL CANDIDATE:

Qualification and Experience

• Grade 12 with accounting  plus an Accounting Degree,diploma or relevant certificate.
• A minimum of 2-3 years accounts payable  experience in the accounting environment would be deemed appropriate for this level.
• Knowledge of Accounting principles and practices
• Knowledge of accounts payable processes
• Knowledge of how to perform reconciliations
• Knowledge of company policies and procedures
• Knowledge of SAP systems

Skills and Attributes 

• Understanding the organisational environment
• Understanding the organisation’s goals and objectives
• Dealing with changing circumstances
• Supporting and working with others
• Delivering objectives
• Dealing with complexity
• Acting professionally
• Delivering great customer service
• Sharing and cooperating