Accounts Payable Clerk –( In-Office – Half-/Day) – Somerset West at Datafin Recruitment

ENVIRONMENT:

• Our client is a leading industrial IoT company in South Africa, specializing in AI-enhanced solutions for digital productivity, workplace safety, and employee healthcare. They are seeking a versatile and detail-oriented Accounts Payable Clerk to join their lean finance team in a half-day capacity.
• The successful candidate will handle end-to-end supplier invoicing, reconciliations, and follow-ups, leveraging their integrated systems (Xero, inventory management system, and ApprovalMax).
• This position offers an opportunity to make an immediate impact in a supportive team while contributing to their operational scalability. This position is based at their Head Office in Somerset West, reporting to the Head of Finance.

DUTIES:

Accounts Payable (AP):

• Process supplier invoices and credit card receipts, including verification against purchase orders (POs) and delivery notes where applicable.
• Handle stock supplier bills integrated from the inventory management system, ensuring accurate coding and posting in Xero.
• Execute payments via batch processing or EFT, post-ApprovalMax approval, and maintain vendor relationships.
• Perform bi-monthly creditor reconciliations, identifying variances and resolving queries with suppliers.
• Manage the new vendor vetting process.

General Duties:

• Support month-end close by preparing accruals, and reconciliations to aid the accountant.
• Maintain accurate records in Xero, ensuring audit-ready trails and SARS compliance (e.g., VAT handling).
• Assist with ad-hoc finance tasks, such as query resolution and process improvements, in a small-team environment.
• Contribute to system enhancements where applicable.
• Ad hoc tasks as needed.

REQUIREMENTS:

• Matric/Grade 12 with a relevant qualification (e.g., Diploma/Certificate in Accounting/Bookkeeping).

Desired Experience:

• 3-5 years in AP roles, ideally in engineering/manufacturing or project-based industries.
• Proficiency in Xero (essential), ApprovalMax, and Microsoft Office (MS Outlook, Excel).
• Familiarity with automation tools for OCR/invoice processing is a plus.

ATTRIBUTES:

• Strong attention to detail
• Excellent communication (vendor-facing)
• Passionate about people and their development
• Ability to thrive in a fast-paced, dual-role setup
• Strong problem solving and analytical skills
• Diligent and firm, with high ethical standards
• Numerically astute
• Proactive approach to collections
• Technical aptitude and ability to learn software programs