Accounts Payable (Creditors Clerk) at Datafin Recruitment

ENVIRONMENT:

• A leading supplier of Personal Protective Equipment is seeking a proactive and detail-focused Onsite Accounts Payable Specialist to join their dynamic Cape Town-based finance team.
• The ideal candidate will have at least 3 -5 years of full-function Accounts Payable/Trade Creditors experience, a solid understanding of GRV processes, supplier reconciliations, and be comfortable working across multiple branches in a high-volume, fast-paced environment.
• This role is ideal for someone with a National Diploma in Cost and Management Accounting and strong Microsoft Excel skills, including VLOOKUP and formulas. (Company is currently using Acumatica ERP, if you have anything similarly to Sage, QuickBooks, or Xero – this will be a huge advantage)

DUTIES:

• Set up and maintain accurate supplier accounts on the ERP/financial system.
• Submit new supplier details for verification by the Financial Manager and final banking approval by the Managing Director.
• Review and verify invoices and supporting documents before matching with company-approved GRNs.
• Accurately capture supplier invoices and credit notes, ensuring full supporting documentation and system references are attached.
• Calculate and apply supplier discounts based on agreed terms to avoid late payment penalties.
• Follow up on outstanding invoices/credit notes and prepare payment schedules.
• Verify supplier banking details before releasing any payments.
• Perform monthly supplier reconciliations to facilitate timely payment runs.
• Load approved supplier payments onto the banking system after completing checks.
• Process GRNs and route invoicing documentation to relevant departments for job costing and allocation.
• Upload and track all creditor payments to the bank.
• Maintain organized financial documentation for audit and reference purposes.
• Prepare and reconcile subcontractor accounts and compile monthly sales commission reports.
• Process and reconcile stock journals for internal issues to staff/stores.
• Perform weekly stock journal updates and flag variances to Finance and Stores Managers.
• Conduct quarterly verification of supplier records to ensure data accuracy.
• Generate monthly age analysis reports for overdue accounts.
• Run stock reports from the ERP/financial system as required.
• Manage and reconcile petty cash allocations and claims.
• Contribute to the continuous improvement and implementation of processes and procedures.
• Provide cross-functional support to various departments and assist operationally when required.
• Answer incoming calls on the company switchboard as needed.
• Comply with all company policies, procedures, and deadlines.

REQUIREMENTS:

• Matric / Grade 12 (Essential)
• National Diploma in Cost and Management Accounting (Essential)
• Post-matric qualification in Finance, Accounting, or related field
• 3–5 years of relevant Accounts Payable / Trade Creditors experience
• General accounting knowledge (advantageous)
• Experience within the manufacturing, distribution, or FMCG sectors (beneficial but not required)
• Reliable own transport and a willingness to assist with operational support as needed

Solid knowledge of:

• GRV (Goods Received Voucher) processes
• Supplier reconciliations and statement management
• SARS-compliant invoicing
• Strong Microsoft Excel skills – Intermediate level, including VLOOKUP and formulas
• Familiar with processing stock journals
• Comfortable supporting both month-end and year-end close procedures
• Highly organized and capable of handling a high volume of transactions across 12 branches

 ATTRIBUTES:

• High attention to detail and accuracy
• Excellent communication and interpersonal skills
• Strong initiative with a solution-oriented mindset
• Ability to work under pressure and meet strict deadlines
• Self-managed and able to work independently within a structured environment
• A team player who is adaptable and willing to go the extra mile