Accounts Payable Officer at The Johannesburg Development Agency

Purpose of Position:

Reporting to the Senior Manager Financial Management, the role will provide support services with the

• recording, authorisation, executing and reporting of expenditure and payment transactions.

Key responsibilities:

•  The role will be responsible to coordinate accounts payable processes
•  Reconcile vendor accounts on monthly basis and send vendor forms to suppliers to be added on the system. Payment of vendor invoices
• Capture and reconcile invoices. Execute all processes involved in checking, validating and payment of invoices from suppliers to ensure that all payments are done accurately within pre-determined timeframe
• Staff Subsistence and Travel Coordination
• Check and ensure that all documentation required is attached to the travel claim, request completion of documentation if required, and ensure that documentation matches the claim
• Execute the effective management of JDA capital creditors/suppliers. Ensure invoices submitted for payment at Finance are paid within 30 days of receipt
• Receive a claim for petty cash use
• Update petty cash register and sign out petty cash for payment to employee. Process debit orders
• Prepare the journals for credit cards, Europcar, Travel Studio and overseas claims
• Match the invoices to the debits and send to Manager: Accounts Payable
• Receive general enquiries from customers and JDA staff and resolve as soon as possible using the most appropriate method.
• Update and maintain a filing system ensuring accuracy and easy reference
• Compile and provide information and knowledge to the auditors with regards to creditor related enquiries.
• Train new staff on the expense claim procedure when required.

Education and experience:

• Diploma in financial management or equivalent of NQF 6
• Minimum of 3 years in a financial environment
• Knowledge of PFMA,IFRS, MFMA, Treasury Regulations, GAAP
• Reporting skills, Computer skills (MS Office)