Acquisition Manager - REF: ACQMANAG- JW381EX/2023 at Johannesburg Water

PURPOSE

To ensure the uninterrupted and cost-effective provision of materials, goods, works and services by means of tenders and framework contracts, in terms of the Supply Chain Management Policy, contemporary and legislative requirements. In accordance with a system which is fair, equitable, transparent, competitive and cost effective. Support and implement good governance in the area of responsibility.

KEY RESPONSIBILITIES

• Monitor and track tenders, develop and draft terms of reference for all bid commitments, update the Terms of Reference periodically to keep abreast with latest developments, integrity of tender documentation and records. Oversee the review of all submissions to the Bid Adjudication Committee (BAC), coordinate the tender document review process in terms of the SCMP.
• Identify opportunities within Supply Chain Management for the emplacement of framework contracts, consider stakeholders requests (internal) for emplacement of new or renewed framework contracts, inform user departments to renew framework contracts timeously, compile and publish contract by circulating to users (internal.
• Support and implement clear roles and responsibilities, separation of powers and regular reporting lines for all role players to ensure transparency and accountability, Liaise with JW legal services to resolve contractual disputes, oversee the upload and maintenance of framework contracts on the Management Information System (IMS), inform stakeholders (internal) of contract establishment., compile and publish contract by circulating to users (internal).promote high standard of ethical behavior by acting with fidelity, honesty, integrity and in the best interests of the municipality and maintaining the confidentiality of information, publish policy General Notice and the Intranet, ensure that stakeholders (internal) and subordinates are thoroughly conversant with the SCPM requirements, provide inputs in the budget of the unit and manage the budget allocation, implement labour relations matters in terms of prescribed HR policies, mitigate risks within the area of responsibilities in accordance with the prioritization of risk, contribute to and provide information for the timely preparation of accurate annual financial statements for auditing and the annual report(s) for the municipality and/or its entities to the Auditor-General(refer chapter 12 of the MFMA).
• Support the General Manager and contribute to the analysis, evaluation and selection of proposals, ensure compliance of all legislative requirements as contained in the policy, serve in various bid committee’s BAC, BSC, BEC, Asset Disposal and Various Forums in the entity, compile quarterly reports on compliance in terms of the SCMP to the Operations and Recruitments Oversight Committee.

JOB REQUIREMENTS

Essential qualifications and experience:

•  B-Tech/advanced Diploma/ Degree in Procurement/Supply Chain/Accounting/Auditing (NQF7)
•  Must have 8 years’ experience in Supply Chain Management/ procurement environment of which 3 years must be in management level.
•  Certificate in MFMA or acquire within 18 months of employment in Johannesburg Water.
•  Proficient use of MS office package.
•  Sound knowledge of legislative prescripts in public sector and its application within SCM environment.
•  Valid driver’s license