g-FleeT Management is a Trading Entity of the Gauteng Department of Roads and Transport and is a provider of vehicle leasing and fleet management services for the public sector in South Africa whose clients include National, Gauteng Provincial and local government departments.
The core business of g-FleeT is provision of motor transportation including tot...
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Grade 12 ,Tertiary qualification, ND or Degree: Transport Economics, Fleet Management, Logistics, Public Administration
3 years’ experience in the fleet environment or Matric with more than 10 years in fleet environment
Code B driver’s license.
Knowledge of Motor Transport Handbook Version1 of 2019 · Knowledge of National Road Traffic Act · Treasury Regulations.
Duties :
Ensure that clients fill in a lost & stolen notification form and attach affidavit details of how the petrol card got stolen or lost. Ensure that the bank is informed immediately to replace and deliver petrol cards. Inform the client when the card is ready for collection.
Damaged cards: ensure that damaged petrol cards are returned by the client and order new cards. Ensure that petrol cards for withdrawn vehicles are cancelled. Ensure that state vehicles are roadworthy at all material times. Renewal of Petrol Cards Upon expiring of petrol cards ensure that g-Fleet receives a bulk of 7000 new cards.
Ensure that cards are sorted in alphanumerical order. Verify and check anomalies before dispatch. Develop a proper plan on how to dispatch to the client departments around Gauteng. Ensure that communication is sent out to clients informing them of the collection dates and collection requirements such as permission letter as well as ID document. § Develop a plan on how to dispatch via courier to regional offices and clients outside the Gauteng Province.
Ensure that the information is captured on FIS. Renewal of Licenses & COF Ensure that licenses are renewed on monthly bases. · Request and obtain R114 statement from the licensing department. · Complete the ALV form with information on R114 form, attach the Business Registration Number (BRN) certificate and the ID copy of the proxy.
Ensure to hand over the ALV and supporting documents to the proxy for signature and submit the signed documents to the Licensing Department. Upon receipt from the Licensing department ensure licenses are sorted according to user Departments.
Ensure licenses are recorded in the register before dispatch.Send the license disc to relevant business units for issuing. ·Identify dormant cards from the bank system and pull out a report. Investigate through transport officers to find out the reason why the vehicle is not being used. Capture Information on FIS Ensure updating the license information on FIS and hard copies are filed.
Ensure that petrol cards’ information is captured on FIS and hard copies are filed. Investigate possible fraudulent transactions on fuel cards
Ensure that early warning reports from the bank are scrutinized and investigated. Communicate with relevant client department to determine whether transactions were fraudulent or not. Request petrol slips for the relevant dates. Where fraud is identified such petrol cards will be suspended until the investigation is finalized. Liaison with Relevant Stakeholders · Ensure that licenses ready for collection are delivered to Customer Service Center further distribution to clients.
Liaise with regional offices for delivery of licenses and petrol cards sent to them via courier. Compiling Monthly Reports · Consolidation of monthly reports and submitting to SAO.
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