Admin Support Intern at Sheldon Recruitment

Applicants are required to strictly meet the following criteria:

• Grade 12 with relevant tertiary qualification focused on administration, communication, public relations, management assistance, business management and/or secretarial duties
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
• Strong verbal and written communication skills
• Must demonstrate strong isiXhosa and English language skills written, reading and speaking
• An energetic individual who functions well under pressure
• Excellent organisational and time-management abilities
• Must be willing to work overtime as and when required
• Professional demeanour with the ability to interact confidently at executive and board level
• Willingness and ability to travel when required

The successful applicant would be responsible for, but not limited to: 

• General secretarial duties and diary management of executives
• Scheduling and managing appointments for executives
• Coordinate internal and external meetings, events, and stakeholder engagements
• Prepare minutes and follow up on action items from scheduled meetings
• Prepare documents, presentations, briefing packs, and reports
• Front office contact management and stakeholder liaison
• Data capture, report writing, and basic data analysis
• Public relations support where assigned
• Communication and coordination with shareholders, board directors, and team members at all levels
• Perform administrative tasks & render administrative support to the Exco members
• Manage email correspondence and incoming communications, prioritising urgent matters
• Maintain confidential records and handle sensitive information with discretion
• Project management follow-up and coordination of EXCO activities
• Conduct research, compile data, and prepare summaries for executive decision-making
• Liaise with internal teams and external partners on behalf of executives
• Make travel arrangements and book flights when required for executives