Administration Assistant at Sappi

We’re on the lookout for an experienced Administration Assistant to provide an effective administration and support function to the Head of Department.

As an Administration Assistant, you will be responsible for:

• View daily calendar activities and discuss with the line manager
• View daily e-mails and prioritise as per line manager boundaries set and agreed
• Schedule meetings
• Answer calls and takes messages for relevant manager/s
• Plan daily, weekly, and monthly activities/events
• Update reports and circulate on time
• Manage notice boards and general information
• Manage stationery
• Manage store requisitions
• Coordinate and perform the management travel arrangements
• Minutes taking
• Assist with HR forms and information
• Create purchase requisitions and complete service acceptance on SAP
• Management of engineering guest flatlet
• Capturing of BBS datasheets for teams
• Overtime approval scanning, mailing, and filing
• Updating of standby list for the whole of Engineering
• SAP time management
• Handling requests for vehicles when employees need to do business travelling
• Handling appreciation awards and updating "Wall of Fame"
• Handling canteen slips, purchase requisitions and service acceptances

 What are we looking for?

• Grade 12
• NQF5 or equivalent Secretarial/Office Administration would be advantageous
• 3 Years’ Experience in Administration

Closing Date: 20 June 2023