Administration Clerk at Civilian Secretariat for Police Service

REQUIREMENTS :

• Grade 12 certificate or relevant qualification. Knowledge of clerical duties.
• Knowledge and understanding of legislative framework governing the Public Service. Ability to capture data, use computer. Planning and organizing, communication skills (verbal and written).
• Computer literacy, confidentiality and accuracy. Ability to work under pressure and work long hours. Problem analysis and decision making. 

DUTIES :

• Render general clerical support services. Record, organise, store, capture and retrieve correspondences and data. Distribute documents/packages to various stakeholders as required. Keep and maintain the filling system for the component.
• Keep and maintain the incoming and outgoing register of the component. Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Keep and maintain the asset register of the component. Maintain leave register for the component.
• Keep and maintain personnel records in the component. Document minutes for the governance structures within the Unit. Keep and maintain the attendance register of the component. Arrange travelling and accommodation. Capture and update expenditure in the component. Check correctness of substance and travel claims of officials.
• Perform ad-hoc duties, as may be delegated from time to time. Preference will be given to youth and people with disability in accordance with our employment equity plan.