Administration Clerk at Department of Water and Sanitation

Requirements and Expectations

Requirements

• A senior/grade 12 certificate.
• Have knowledge/competencies of clerical functions and knowledge of basic financial operating systems (SAP).
• Knowledge and understanding of the legislative framework governing the public service.
• Basic knowledge of problem-solving and analysis.
• A highly motivated individual with good time management and organizational skills.
• Excellent interpersonal and communication skills are required to deal with people at all levels in the department.
• Must have skill in the use of computer applications such as MS Word, Excel, Outlook, and PowerPoint.
• Have accountability and ethical conduct.
• Teamwork and flexibility.
• Communication skills, verbal and written.
• Client orientation and customer focus.

Duties

• Render general clerical support services to the director and the officials within the directorate.
• Keep and maintain the incoming and outgoing registers in the Directorate.
• Receive and respond to queries timeously.
• Receive and deliver documents for the Directorate as and when required.
• Maintain the filing system for the Directorate.
• Make photocopies and receive or send facsimiles.
• Type letters and/or other correspondences when required.
• Provide supply chain management support services within the Directorate.
• Complete procurement forms / capture purchase requisition on the SAP system for purchasing of standard office items, drums, toners, stationery, IT equipment, etc.
• Collect and control all received standard office items, drums, toners, stationery, and IT equipment.
• Liaise with internal and external stakeholders in relation to the procurement of goods and services.
• Receive and verify delivered goods/services for the Directorate.
• Stock control of office stationery.
• Keep and maintain the asset register of the Directorate.
• Provide support in arranging travelling and accommodation requests if or when required.
• Provide financial administration support services in the Directorate.
• Check the correctness of subsistence and travel claims of officials and submit to the manager for approval.
• Receive, verify, and process invoices for payment.

Application Closing Date: 7 November 2025, 4:30 PM