Administration Clerk: EPWP Reporting at Department of Forestry, Fisheries and the Environment

Requirements & Qualifications

• Grade 12 certificate. A post-matric qualification and relevant experience in administration will be an added advantage.

Duties

• Provide administrative and logistical support to the Directorate: receive and register incoming and outgoing correspondence. Make photocopies. Assist with petty cash requests and procurement of office stock. Records management.
• Distribution of documents in a prompt and confidential manner. Make travel arrangements for the officials. Handle travel claims. Maintain and oversee the filling system of the Directorate. Create folders on Microsoft Teams.
• Provide electronic internal filing platform(s) support to users. Upload Directorate evidence on weekly/monthly basis on electronic filing platforms. Consolidate and maintain sub-directorate monthly inventory registers. Provide training support for electronic internal filing platform(s). Maintain database of trained stakeholders.
• Assist with the management of finances within the Directorate. Procurement of goods and services using the correct procedures. Prepare quarterly procurement reports for the Directorate. Ensure that orders are created, and invoices are paid timeously.

Candidate Profile

• Knowledge of administrative procedure. Knowledge of public service prescripts and procedures. Knowledge of procurement policies and procedures.
• Thorough knowledge of financial management and supply chain management procedures. Computer literacy (Microsoft Office). Good communication skills (written and spoken).
• Report writing skills. Good interpersonal relations skills. Sound organising and planning skills. Ability to work long hours voluntarily and plan under pressure. Ability to gather and analyse information. Ability to adhere to policies, work independently, and work in a team.