Administration Clerk Production at Department of Water and Sanitation

Requirements

• A Senior/Grade 12 certificate. Experience in clerical and administrative duties will serve as an added advantage. A National Diploma/Degree will serve as an added advantage.
• Knowledge and understanding of the legislative framework governing the Public Service. Knowledge of administrative procedures and policies. Computer literacy in MS word, Outlook, Excel and Power point.
• Knowledge of filing systems and archives. Knowledge of cell phone administration. Ability to work under pressure; strong interpersonal relations; planning and organising skills; communication (verbal and written) skills.

Duties

• Provide administrative support to Auxiliary Services. Arrange accommodation and flight bookings through service providers. Compile VA2 of the section. Record all incoming mail and invoices from Stakeholders.
• Prepare and compile submissions as per the request. Issuing of access cards to staff and visitors. Order access cards and keep registers. Ensure proper filing system. Perform switchboard relief duties.
• Ensure that customers are referred to promptly and correctly. Take messages and administer the correct distribution thereof. Supply basic information to customers regarding the Departmental services. To render administrative support through the provision of Registry services in the Provincial Office.
• Proper maintenance and implementation of approved filing system. Handling of incoming and outgoing mail. The controlling of insured and registered mail. Relieve on the switchboard duties. Ordering and distributing of stationery.