Administration Officer: Course Administration at South African Department of Correctional Services

REQUIREMENTS :

• Recognised three (3) year degree/national diploma in Human Resource Development/Management or equivalent qualification and 2-3 years relevant experience in Human Resource Development. Valid driver’s licence. Computer literate.

DUTIES :

• Administer training schedules, venues, facilitators, and learning resources. Prepare and disseminate training invitations, attendance registers and programmes. Liaise with trainers, course coordinators and attendees for smooth execution of training. Ensure compliance with departmental policies, procedures and training standards. Support the implementation of quality assurance mechanisms for training delivery.
• Handle confidential information with professionalism and integrity. Capture and maintain accurate learner records and training registers. Process registration, assessments and completed documentation. Monitor attendance, compile reports and maintain course databases.
• Draft and type correspondence, submissions and minutes related to training activities. File and archive training documents and records according to approved procedures. Assist in compiling statistics, reports, and presentations for training analysis. Administer logistics and operational support. Arrange accommodation, transport, catering, and training materials for courses.
• Ensure training venues are prepared and resourced according to requirements. Coordinate procurement of course-related materials and supplies. Management of physical/information resources and adherence to DCS policies/procedures. Administer own inventory control. Signing of attendance register.
• Administer own stationery. Compile own performance contract in agreement with supervisor. Ensure proper management of all types of leave. Compile weekly/monthly reports. Compliance with DCS policies and procedures.