Administration Officer: Filing Administration at South African Department of Correctional Services

REQUIREMENTS :

• Recognised national diploma/degree in Public Administration/Public Management/Office Administration or equivalent. 2-3 years’ experience in records management. Computer literate. Valid driver’s licence.

DUTIES :

• Administer document management, filing and record keeping. Maintain an organized and up-to-date filing system (both physical and electronic). File correspondence, reports, records, and other documents systematically for easy retrieval.
• Ensure compliance with document retention and disposal policies. Keep accurate records of incoming and outgoing mail and documents.
• Maintain registers such as asset registers, leave registers and meeting minutes. Handle confidential information with discretion. Archive old records in accordance with policy. Retrieve files promptly upon request.
• Support daily administrative operations including photocopying, scanning and printing. Manage office supplies and ensure availability of stationery and equipment.
• Assist with data entry and updating databases and contact lists.