Administration Officer- H/A/26/2026 at Free State Department of Health

Requirements:

• Senior Certificate, plus Diploma (NQF 6) in Public Administration /Financial Management/ Accounting or related qualification as recognised by SAQA. A minimum of 3 years in PERSAL administration or finance environment.

Duties:

• Coordinate and monitor HR-related quality assurance and risk management processes within the institution. Compile and maintain reports on compliance with HR policies, audit findings and risk registers. Assist in the implementation of audit action plans and monitor progress. Maintain and update the approved staff establishment in line with organisational structures. Compare approved posts with filled posts and identify any differences. Assist in monitoring funded and unfunded posts and providing reports. Support organisational structure alignment and post provisioning processes. Coordinate and compile PMDS spreadsheets and reports for the institution.
• Monitor submission of performance agreements, reviews and assessments. Ensure compliance with PMDS policies and timeframes. Provide administrative support during PMDS cycles and audits. Collect, verify and analyse HR data for reporting purposes. Compile monthly, quarterly and annual HR reports. Ensure accuracy and integrity of data on systems such as PERSAL. Maintain proper record-keeping and filing systems (manual and electronic). Provide administrative support to HR projects and operational activities. Prepare submissions and reports for management. Coordinate meetings, take minutes and follow-up on action items.