Administration Officer: NYS & Building Maintenance at Department Of Public Works And Infrastructure

REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 06)/ National Diploma in Public Administration, Public Management, Business Management, Management Science or related. Appropriate relevant years of experience in office administration. Valid Driver’s license.
• Skills & Competencies: Project Management skills, Communication and Facilitation skills. Language Proficiency: Report Writing, Financial Administration, Computer skills, Negotiation skills and Time Management.
• Knowledge: project management, construction industry, construction contracting, EPWP programme, structure and functioning of the department. Resourceful, energetic, flexible, helpful, ability to work effectively and efficiently under sustained pressure.
• Ability to meet tight deadlines whilst delivering excellent results, assertive, hard-working, highly motivated and ability to work independently.

DUTIES :

• Provide administrative support in the recruitment and planning of EPWP infrastructure sector programmes: - Participate in regional bid specification and evaluation committees to provide guidance and ensure adherence to EPWP compliance requirements. Prepare logistics for the recruitment of NYS learners. Compile and communicate training needs identified for NYS learners. Develop and maintain accurate database of learner records.
• Provide projects administrative support services to all spheres of government and SOE’s: -Prepare status reports on project information received. Prepare minutes of meetings held with internal and external stakeholders. Prepare NYS documentation and liaise with stakeholders to ensure learner stipends are paid.
• Conduct public body visits and project site visits for monitoring and data collection and prepare site visit reports. Prepare logistics for EPWP workshops and graduation ceremonies. Participate in capacity building workshops to ensure compliance to EPWP requirements. Attend to and resolve learners’ queries timeously.
• Manage and continuously improve EPWP reporting and data integrity: - Create and maintain an accurate record management system. Compile project data according to reporting standards for capturing on the EPWP Reporting System. Monitor and analyse NDPWI projects captured on ERS. Submit monthly status reports. Assist in audit matters.
• Render general administrative and clerical support services to the component: - Provide supply chain clerical support services. Monitor the communication and administer the flow of information and documents in the office. Maintain the filing system and records keeping for projects documents and the unit where required.
• Maintain a leave register for the component. Provide financial administration support services. Capture and update component expenditure. Handle telephone accounts and petty cash for the component. Manage and coordinate travel arrangements.