Administrative Assistant at Amazon

Responsibilities for this position include the ability to think and plan ahead, delegate responsibilities appropriately and manage time effectively.

• Organize, execute, and assist with AWS Support team activities (staff meeting agendas, All-Hands meetings, on-sites/off-sites, team social events, etc.). Create agendas and coordinate participants in off-site meetings and deep dive reviews.
• Compile team goals and operational metrics. Track and help drive completion of key deliverables and follow up on outstanding items. Manage and coordinate critical information as it relates to AWS Support facilities and space management; maintain organizational charts and list of all team members in the Amazon facility.
• Scheduling cost effective air/hotel/ground transportation. Build control sheet of AWS Support travel and cost impacts against specified budgets (managing inputs of travel for the AWS PS site you are supporting).
• Management of complex calendars and scheduling with diplomacy and discretion
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Coordinate closely with Workforce Management, Recruiting, Facilities, HR, and other teams within the AWS Support community.
• High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company.
• Serve as representative on department Teambuilding Committee and Peer Recognition Program for AWS Support.
• Have fun at work and help others do the same!
   

Basic Qualifications

• 5+ years of work experience in an executive administrative/ Office Manager capacity
• 5+ years of experience Using Microsoft Outlook, Microsoft Word, Power Point, Workdocs, and Share point.
• Detail oriented, with exceptional organizational skills. Experience building effective communication plans and strategies at the local site level.
• High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company

Preferred Qualifications

• Bachelor’s degree or equivalent work experience in an executive assistant function
• Experience working in a Technical Organization/ Hi-Tec enviornment
• Meets/exceeds Amazon’s leadership principles requirements for this role
• 2+ years working in a Global Organization