Administrative Assistant at BRF

The Administrative Assistant contributes to the overall business goals by providing professional administrative, clerical support to the BRF Africa office and employees in general to create and maintain an efficient working office environment. 

Responsibilities

• To support the BRF Africa team in various administrative and clerical tasks including, but not limited to diary management, scheduling meetings, conferences, events, preparing agendas, taking minutes where required and ensuring the general efficient up keep and management of the BRF Africa office.
• To facilitate and coordinate various travel arrangements and logistical matters for the broader BRF Africa team, and Direct Exports Team, including but not limited to flights, visas, accommodation etc. as and when required.
• To efficiently manage the BRF Africa meeting rooms, as well as, plan and coordinate various office related activities and events (team builds / functions etc).
• To handle office correspondence both written and verbal in a professional and efficient manner.
• To order various office stationary, groceries and equipment in line with requirements and the appropriate budget as and when required.
• To draft emails, letters, documents, spreadsheets and PowerPoint presentations as and when required.
• To receive guests, walk-ins, answer the office telephones efficiently and professionally.
• To ensure all office equipment is in good working condition (Video conference, TV, telephones, biometric access system).
• To perform entries in the system along with coordination with our 3rd party accounting supplier with regards to the financials of the branch.

Qualifications

• Diploma holder and above (South Africa Matric or equivalent) in Finance/Administration
• 3 – 5 years’ administrative experience as personal / office assistant

Specific Knowledge / Skills / Competencies

• Organizing, Planning and Administrative skills.
• Efficient with ability to multi-task.
• Time Management.
• Problem Solving.
• Ability to coordinate meetings at an Executive level.
• Accuracy and attention to details.
• Flexible and proactive.
• Ability to work with people from diverse backgrounds.
• Reliable.
• Excellent Communication (both written and verbal).
• Computer literacy in Intermediate level MS Word, Excel, PowerPoint and Outlook.
• Strong interpersonal skills.
• Self-motivated.
• Customer Service Orientated.
• Minute taking.
• Stress Tolerance.
• High degree of professionalism and Integrity.