Administrative Assistant (JG 10) at Santam Insurance

WHAT WILL YOU DO:

The candidate will be expected to perform (but not limited to) the following secretarial duties:

• Managing the management teams’ calendar, screen incoming calls and correspondence and respond independently when possible.
• Employee administration and general administration
• Liaising with external business partners 
• Liaising with various internal stakeholders
• Arranging and coordinating all meetings 
• Preparing presentations
• Arranging travel plans and itineraries (local and international)
• Preparation of records such as agendas, notices, minutes and resolutions for meetings, including minute taking.
• Budget management and reconciliations
• Coordinating and compiling all executive and management reports

QUALIFICATIONS AND EXPERIENCE

• Grade 12 with a secretarial diploma/qualification
• Computer literate (advanced level of MS Office)
• Current experience with regards to preparing presentations and compiling extensive excel workbooks
• Proven track record as a personal assistant to a senior manager 
• Experienced at working with highly confidential information
• Experience in a Legal department with knowledge of the recovery and liability process will be highly beneficial