Administrative Assistant at Mediboost

Job Summary

• Mediboost is a leading digital marketing agency specialising in dental and medical marketing. We are growing rapidly and need a highly organised and proactive Administrative Assistant (Personal & Business) to support the directors with both professional and personal tasks. This role is ideal for someone who is detail-oriented, efficient, and thrives in a fast-paced environment.
• This is a full-time remote position with standard hours from Monday to Friday, 1 p.m. to 9 p.m. Sydney, Australia Time.

Role Responsibilities
Business Support:

• Calendar & Inbox Management – Schedule meetings, filter emails, and set reminders.
• Document & Data Management – Organise files, update reports, and assist with presentations.
• Project Assistance – Support on projects as required by handling administrative tasks such as data entry, research, document preparation, and task coordination.
• Liaison & Communication – Coordinate with internal teams and external stakeholders.
• Process Improvement – Proactively identify and implement process improvements to enhance administrative workflow efficiency and effectiveness.

 Personal Support:

• Errand Management – Handle personal tasks such as shopping, booking appointments, and coordinating home services.
• Event & Gift Planning – Assist with planning personal events, sending gifts, and reminders for important dates.
• Travel & Lifestyle Support – Book travel, dining reservations etc
• Financial & Bills Management – Track and manage invoices, subscription etc 

What we are looking for

• 2+ years of experience in an administrative or executive support role.
• Strong organisational and multitasking skills with attention to detail.
• Experience managing calendars, emails, and travel bookings.
• Familiarity with digital tools (Google Workspace, Drop Box, Slack etc.).
• Ability to work remotely with minimal supervision.
• Available during Sydney business hours (preferred).