Administrative Assistant at MSD

The successful incumbent will support Global Clinical Trial Operations (GCTO) department in South Africa including the following responsibilities

• Provide administrative support for the Clinical Research Director and clinical trial department in travel arrangements, logistics, expenses and diary management.
• Provide support for Leadership Team presentations.
• Manage Skills development collation.
• Onboarding and Offboarding of all personnel in department.
• Support and organize department meetings.
• Collaborate with local Admin Assistants for our Company's South Africa requirements.
• Collaborate with Global Clinical Trial Organization's Admin Assistants when required.
• Complete Headcount Forms for all new starters and leavers.
• Complete monthly org charts and Headcount tracker for region.
• Manage local processes and systems as needed.
• Manage the building facility needs.
• Ordering and control of general stationery.
• Ordering and control of all IT hardware, distribution lists and dept. electronic folders.
• Support regional processes and special projects as needed.

Qualifications, Skills & Experience Required - .

Education Minimum Requirement: 

• Matric

Required Experience:

• Minimum of 3 years of relevant experience as Administrative Assistant or related functions.

Competencies/Skills

• Must demonstrate the appropriate Ways of Working (particular emphasis on focus on internal customers, make rapid, disciplined decisions, act with courage and candor, drive results, foster collaboration)
• IT skills- must be able to use Powerpoint, Excel, Word, Onenote, email etc.
• Strong attentions to detail and high quality delivery
• Orientation toward collaboration/ team work
• Ability to work independently,
• High level organizational skills.
• Well-developed analytical skills and strong problem-solving
• Highly enthusiastic
• Tenacious
• Creative, innovative and strong desire to lead change in terms of developing Best Practices.
• Flexible
• Approachable
• Display excellent interpersonal skills,
• Able to work well with all levels of internal management and staff, as well as outside clients and vendors.
• sensitivity to confidential matters
• Effective communication – Verbal and written
• Language proficiency- English

Preferred Experience and Skills:

• Diploma – Secretarial / Office management
• Computer efficiency : Microsoft Office including advanced skills in Excel, PowerPoint, MS forms.