Executive Assistant and Office Administrator at Clermont Group

Responsibilities

Executive Support:

• Provide high-level administrative support to the executive team, including managing calendars, scheduling appointments, and coordinating meetings and travel arrangements
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the executive team
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner

Office Management:

• Oversee the day-to-day operations of the office, ensure smooth functioning and efficient workflow
• Maintain office supplies inventory, anticipate needs, and place orders as necessary
• Act as the primary point of contact for external stakeholders and visitors, ensure a professional and welcoming atmosphere

Administrative Support:

• Handle sensitive and confidential information with discretion and professionalism
• Assist in the preparation of reports, memos, and other documents as requested
• Coordinate logistical arrangements for conferences, workshops, and other events

Communication and Coordination:

• Facilitate communication within the organization and with external partners, and clients
• Serve as a liaison between the executive team and staff members, ensure effective dissemination of information
• Collaborate with team members to coordinate project-related activities and deadlines

Record Keeping and Documentation:

• Maintain accurate records, files, and databases, ensure information is organized and easily accessible
• Assist in the development and implementation of office policies and procedures to improve efficiency and effectiveness

Requirements

• The successful candidate will ideally possess the following traits:
• Minimum of 4 years proven experience in executive support roles or office administration, preferably in a consulting or professional services environment
• Relevant post matriculation qualification is required with Tertiary Degree, National Diploma or its equivalent
• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively
• Excellent communication skills, both written and verbal, with a high level of professionalism and diplomacy
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
• Demonstrated ability to exercise discretion and maintain confidentiality
• Must have a valid driver’s license
• Experience working in a multicultural environment and sensitivity to diverse perspectives and cultures
• Only candidates who are legally eligible to work in Cape Town, South Africa will be considered