Vacant Posts at Clermont Group

Responsibilities

Executive Support:

• Provide high-level administrative support to the executive team, including managing calendars, scheduling appointments, and coordinating meetings and travel arrangements
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the executive team
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner

Office Management:

• Oversee the day-to-day operations of the office, ensure smooth functioning and efficient workflow
• Maintain office supplies inventory, anticipate needs, and place orders as necessary
• Act as the primary point of contact for external stakeholders and visitors, ensure a professional and welcoming atmosphere

Administrative Support:

• Handle sensitive and confidential information with discretion and professionalism
• Assist in the preparation of reports, memos, and other documents as requested
• Coordinate logistical arrangements for conferences, workshops, and other events

Communication and Coordination:

• Facilitate communication within the organization and with external partners, and clients
• Serve as a liaison between the executive team and staff members, ensure effective dissemination of information
• Collaborate with team members to coordinate project-related activities and deadlines

Record Keeping and Documentation:

• Maintain accurate records, files, and databases, ensure information is organized and easily accessible
• Assist in the development and implementation of office policies and procedures to improve efficiency and effectiveness

Requirements

• The successful candidate will ideally possess the following traits:
• Minimum of 4 years proven experience in executive support roles or office administration, preferably in a consulting or professional services environment
• Relevant post matriculation qualification is required with Tertiary Degree, National Diploma or its equivalent
• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively
• Excellent communication skills, both written and verbal, with a high level of professionalism and diplomacy
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
• Demonstrated ability to exercise discretion and maintain confidentiality
• Must have a valid driver’s license
• Experience working in a multicultural environment and sensitivity to diverse perspectives and cultures
• Only candidates who are legally eligible to work in Cape Town, South Africa will be considered

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Responsibilities

1. Legal Research and Analysis:

• Conduct comprehensive legal research and analysis on various areas of law that relevant to the CIJ's focus areas of governance, economic development and social mobility
• Contribute towards preparation of draft legislation, model legal provisions, legal memoranda, briefs, and reports that clearly articulate findings and recommendations for law reform

2. Policy Advisory:

• Provide policy advice and strategic guidance on law reform initiatives, considering the socio-political and economic contexts of target countries
• Engage with stakeholders, including government entities, civil society organizations, the private sector and international organisations, to advance the adoption of legal reforms

3. Capacity Building and Outreach:

• Develop and deliver training sessions and workshops for stakeholders on legal reform processes and related subjects
• Participate in public forums, conferences, and panels to represent the CIJ and disseminate its work

4. Project Management:

• Assist in the planning, implementation, and monitoring of law reform projects, ensuring they are delivered on time, within scope, and budget
• Prepare project reports and updates for internal and external stakeholders

Requirements

• Essential: Bachelor of Laws (LLB) degree from a recognized university
• Desirable: Master of Laws (LLM) degree, with a focus relevant to CIJ's areas of interest
• A minimum of 5 years of professional experience in legal research, law reform, policy analysis, or a related field
• Familiarity with the legal and policy environment in Africa and a keen understanding of challenges and opportunities for law reform
• Strong analytical, research, legal drafting and writing skills, with the ability to present complex legal issues clearly and persuasively
• Proficiency in English is mandatory; proficiency in additional African languages is highly advantageous
• Excellent interpersonal and communication skills, with the ability to work collaboratively in a multicultural team
• Proactive, motivated, and capable of managing multiple tasks efficiently under tight deadlines
• Commitment to CIJ's mission and values, including a passion for legal reform and advancing the role of law as a catalyst for promoting good governance and economic development and social mobility in Africa
• Only candidates who are legally eligible to work in Cape Town, South Africa will be considered