Administrative Assistant (Polokwane) at NACOSA

The duties and responsibilities of the Administrative Assistant will include, but not limited to:

• Day to day office support and administration assistance to the programme  
• Assist with procurement administration, including obtaining quotes from suppliers for programme related services, submitting invoices to finance. 
• Assist with transporting supplies, equipment, commodities, and collection of documents from the field. 
• Assist with locating venues for implementation sessions within selected communities. 
• Assist with keeping a logbook register (refreshments being disbursed to participants, disbursement of airtime or data to the programme team) 
• Develop and maintain a network of working level external contacts. 
• Liaison with third parties (i.e. caterers, venues) as required. 
• Assemble materials (stationery, printing, etc.) for meetings and trainings. 
• Document management and filing, including electronic filing on central database. 
• Maintain office supplies and equipment inventory as required. 
• Maintain administrative records including meeting minutes and reports. 
• Maintain programme team calendar of events, key meetings, training calendar. 
• Supply chain monitoring of key commodities for programme interventions.  
• Ad-hoc duties as required by the project.

Requirements

Required Qualifications and Experience

• Matric certificate or equivalent NQF qualification.  
• An Office/Business Administration Certificate or Diploma would be a strong recommendation. 
• Minimum of 2 years Administrative and / or PA experience. 
• Strong computer knowledge (Excel, Word and PowerPoint, E-mails, Internet).  
• Previous experience arranging flight bookings, finance admin, procurement, and training logistics. 
• Be fully conversant in spoken and written English and be able to communicate at ease with all levels of staff and clients.  
• Experience working in NGO/NPO field will be advantageous.  
• Strong attention to detail and meticulous organisational skills.  
• Valid driver’s license