Administrative Assistant: Sales at Motus Aftermarket Parts

Job Description

Parts Incorporated Africa is searching for a enthusiastic Administrative assistant: Sales to join the team in Riverhorse.

Key Performance Indicators includes, but not limited to:

• Daily Switchboard Relief-When 2 x Receptionists on Lunch breaks-annual and sick leave
• Support Sales Teams Supplier Activation days by co-ordinating suppliers, organizing setup, allocating promotional items to the sales and admin team, ordering meals, assisting with prizes and recording prize winners.
• Assist Manager with day-to-day administrative tasks, including spreadsheet work.
• Assist Sales Manager with daily sales support comms and matters in conjunction with sales team.
• Maintain a dedicated file for customer promotions and incentive prizes tracking for audit purposes.
• Manage staff purchase requests and recon and filing of docs thereof.

Finance

• Responsible for processing Sundry Creditors invoices via D365 and ELCB systems
• Maintain organized invoice filling system for record keeping and compliance
• Co-ordinate payment communication by sending emails and payment request to certain creditor clerks at H/O
• Manage petty cash allocations, petty cash requests, requisitions and management checks.
• Provide support to creditors by resolving invoice and payment related queries
• Oversee stationery requests
• Reconciling order book with invoice (e.g Joosabs)
• Reconcile Daily staff purchases and payments accordingly

 Requirements

• Matric /Grade 12 
• 2 years (plus) experience in administrative, finance, or sales support
• Experience working with ERP systems such as D365 or ELCB
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Attention to attention Detail
• Teamwork & Collaboration
• Customer Service Orientation
• Integrity & Confidentiality
• Organizational Skills
• Finance & Reconciliation Skills
• Coordination Skills
• Time Management
• Professional Telephone Etiquette

Closing Date 15 April 2026