Administrative Clerk Production :Organisational Design Service Excellence at Eastern Cape Department Of Human Settlements

Remuneration    R237 453.00 per annum (Level 5)     
Minimum - Competencies         

• Knowledge of office administration procedures and record management, confidentiality and handling of official information. Good communication skills (written and verbal) and computer literate. Ability to work in a team and with collaborations, attention to detail, time management and customer care.

Requirements 

• National Senior Certificate, NQF level 4 with no experience. 

Duties          

• Provide clerical support to the unit. Draft routine memoranda, letters, submissions and administrative reports. Maintain registers, filling systems and administrative records for the unit. Photocopy, scan, print and distribute documents as required.
• Follow up on outstanding documents and provide feedback to the supervisor. Render records and information management support services to the unit. Open, update and maintain physical and electronic files in line with records management requirements.
• Capture and update information relating to structures, job descriptions, job evaluation and service excellence activities. Maintain databases, spreadsheets and tracking tools for the unit. Retrieve records and provide information to officials when required. Ensure safekeeping and confidentiality of official records.
• Provide logistical and secretariat support. Arrange meetings, venues, attendance registers and related logistical requirements. Prepare and distribute agendas, meeting packs and supporting documents. Records minutes, decisions and action items during meetings when required. Follow up on action items and update tracking registers.
• Render support with the coordination of workshops, awareness sessions and stakeholder engagements. Provide general office, procurement and stakeholder support. Render support with requisitions, stationery requests and basic procurement administration.
• Receive and direct enquiries from internal and external stakeholders. Maintain office equipment usage records and report faults to the relevant unit. Render support in the circulation, signing and filing of job descriptions, plans, reports and submissions. Compile routine administrative updates for the supervisor.