Administrative Clerk: Production at South African Department of Defence

REQUIREMENTS :

• Grade 12 (NQF Level 4) or equivalent. Administrative experience will be an added advantage.

DUTIES :

A successful candidate will be responsible to perform the following core functions:

• Render general clerical support services such as; record, organize, store, capture and retrieve correspondence and data (line function). Update registers and statistics.
• Handle routine enquiries. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Keep and maintain filing system of the office.
• Type letters and/or other correspondence when required. Keep and maintain incoming and outgoing document register of the office. Provide supply chain clerical support services; liaise with internal and external stakeholders in relation to procurement of goods and services.
• Obtain quotations and complete procurement forms to purchase office supplies. Control office stationery stock. Keep and maintain asset register of the Directorate.
• Provide personnel administration clerical support service; maintain leave register. Keep and maintain personnel records and attendance register. Arrange travelling and accommodation. Provide financial administration support service; capture and update expenditure.
• Check correctness of subsistence and travel claims of officials and submit to Head Quarter (HQ) for approval. Handle telephone accounts and petty cash.