Administrative Coordinator at Aspen Pharma Group

Description
The purpose of this position is to provide the business support on all aspects of the area’s work. To coordinate and execute administrative functions within the Quality area.

Requirements
Background/experience

• 2 Year Diploma
• 1 to 3 years’ related experience
   

Specific Job Skills

• Broad working knowledge of concepts, terminology and specialised admin requirements to support Quality area
   

Competencies

• Information Gathering
• Planning and Organising
• Meeting Deadlines
• Following Procedures
   

Administrative support

• Provide input into work activities and priorities for the unit
• Organise and schedule meetings, monitor adherence to schedules
• Prepare, compile and release documentation to external departments
• Collect, review and store retention samples
• Book-in and book-out of samples
• Coordinate project and office services
• Performs advanced administrative, operational, customer support and computational tasks
   

Lab Materials Management

• Coordinate with lab and buyers to ensure stock of chemicals, standards and lab consumables are adequate
   

Reporting and record-keeping

• Consolidate documents
• Maintain and update records and systems as required
• Retrieve documentation and records to facilitate query resolution
   

Stakeholder relations

• Communicate with internal stakeholders to achieve work objectives, maintain relationships and to assist and convey information