Administrative Coordinator at Epson

About the job

Epson are currently hiring an Administrative Coordinator to be based at our offices in Johannesburg.

At Epson, we believe in openness, team spirit and respect. We focus on what’s important. We are a business that looks after our people and are proud of our ambition, and our successes.

We take our environment and sustainability seriously, and we’re committed to helping everyone who works here be the best they can be. Our brand is global; however, we’ve managed to create a unique family culture that feels local and gives you the support you need to find your own way.

Reporting to the National Sales Manager, the role of Administrative Coordinator is to provide proactive administrative and reception support to the South Africa office.

Key Responsibilities

• Organising travel bookings and arranging visas for travel where required.

• Answering and screening telephone calls and emails.

• Handling enquiries and ensuring that they are directed to the relevant team/person.

• Preparation of minutes, documents and meeting materials.

• Arranging regular monthly/quarterly meetings including room bookings and invitations.

• Arranging larger corporate ‘event’ meetings including organisation of people travelling from multiple

• countries, planning hotels and airport pick up, ensuring all parties are aware of plans.

• Working with peers to organise calendar milestones and deadlines for key activity including financial year end, forecasts, and meetings within the staff performance management cycle.

• Support for designated other leaders, as required.

• Effective functioning of the Reception area, including answering of switchboard, receiving clients / visitors, customer service, etc.

• General administration and record keeping/filing

• Process invoices and submit to H/O for payment

• Resolve invoice and accounts queries

• Process & GR purchase orders

• General Office maintenance & Ordering of Stationary

• Demo Stock Control

• Office & Freight Expense control & reporting

• Staff Absence & Fleet reporting to HR

• Project co-ordination and support.

Knowledge, Skills and Experience

• Fully proficient in Microsoft Office programs (Excel, Power Point, Word, Outlook)

• Professional communication skills including telephone, written and face to face

• Ability to communicate at all levels of the organisation

• Attention to detail, ensuring quality and accurate records maintenance

• Ability to be logical and proactive, demonstrating the desire to follow issues through to closure

• Good judgement, analysis and problem solving skills

• Team Player

• Excellent time management skills

• Ability to prioritize

• Attention to detail

• Good organisation skills

• Ability to work under pressure amidst changing priorities while communicating with internal stakeholders

• Strict confidentiality and discretion

In return, we offer a competitive salary and a wide range of excellent benefits, including a working environment where quality, teamwork, and respect come first.

You’ll discover a genuine opportunity to go above and beyond, to do something new, to be switched on to the incredible impact you can make in our world - and yours.