Administrative Coordinator at Epson

Your mission:

• Reporting to the National Sales Manager, the role of Administrative Coordinator is to provide proactive administrative and reception support to the South Africa office.

What you will do:

• Organising travel bookings and arranging visas for travel where required.
• Answering and screening telephone calls and emails.
• Handling enquiries and ensuring that they are directed to the relevant team/person.
• Preparation of minutes, documents and meeting materials.
• Arranging regular monthly/quarterly meetings including room bookings and invitations.
• Arranging larger corporate ‘event’ meetings including organisation of people travelling from multiple
• countries, planning hotels and airport pick up, ensuring all parties are aware of plans.
• Working with peers to organise calendar milestones and deadlines for key activity including financial year end, forecasts, and meetings within the staff performance management cycle.
• Support for designated other leaders, as required.
• Effective functioning of the Reception area, including answering of switchboard, receiving clients / visitors, customer service, etc.
• General administration and record keeping/filing
• Process invoices and submit to H/O for payment
• Resolve invoice and accounts queries
• Process & GR purchase orders
• General Office maintenance & Ordering of Stationary
• Demo Stock Control
• Office & Freight Expense control & reporting
• Staff Absence & Fleet reporting to HR
• Project co-ordination and support.

What we ask for:

• Fully proficient in Microsoft Office programs (Excel, Power Point, Word, Outlook)
• Professional communication skills including telephone, written and face to face
• Ability to communicate at all levels of the organisation
• Attention to detail, ensuring quality and accurate records maintenance
• Ability to be logical and proactive, demonstrating the desire to follow issues through to closure
• Good judgement, analysis and problem solving skills
• Team Player
• Excellent time management skills
• Ability to prioritize
• Attention to detail
• Good organisation skills
• Ability to work under pressure amidst changing priorities while communicating with internal stakeholders
• Strict confidentiality and discretion