Senior Administrative Officer at City of Tshwane

Appointment requirements

• Grade 12 
• At least two years’ relevant experience in operational administrative support and executive performance management
• A valid Code B driving licence will be an added advantage
• Computer literacy
• Must undergo a criminal record check and such a person shall allow their fingerprints to be taken by the Tshwane Metro Police Department at own cost

Primary functions

• Provide efficient administrative support
• Maintain all relevant procedures and ensure accessibility by all staff
• Develop an archive of appropriate templates
• Oversee the management of assets within the section
• Ensure effective communication with relevant stakeholders
• Manage the filing system
• Disseminate relevant information and documents upon request from stakeholders
• Manage incoming and outgoing mail
• Ensure effective and efficient financial management
• Ensure effective management of financial activities
• Execute procurement of goods and services within the section
• Coordinate financial reports
• Manage and administer cash flow and monthly projections
• Compile reports and submissions on behalf of the section
• Identify overspending and underspending within the section
• Ensure effective control of expenditure management
• Ensure proper record-keeping of expenditure documents
• Oversee the administration and management of leave within the section
• Manage the circulation of information
• Monitor and control procurement and payments
• Ensure that procurement policies are adhered to and payments are made timeously
• Monitor the way the procurement policy is implemented in respect of development objectives, targets, value for money and delivery mechanisms