Administrative Officer: Logistics and Inventory Management at Limpopo Department of Public Works, Roads and Infrastructure

REQUIREMENTS :

• Grade 12/ Matric and a qualification at NQF level 06 as recognized by SAQA in Logistics Management or Supply Chain Management or Financial Management or Financial Accounting. Two (2) years related Logistic and Supply Chain Management experience. Valid driver’s license, with the exception of applicants with disabilities.
• Knowledge And Skills: Knowledge of relevant Public Service Acts, regulations and frameworks. Knowledge and understanding of policy interpretation. Treasury Regulations. Supply Chain Management procedures. Procurement Procedures. PFMA. Problem solving and analysis. Decision making. Team leadership. Creativity. Financial management. Customer focus and responsiveness. Communication. Computer skills. People management. Planning and organising. Conflict management. Treasury Regulations, SCM procedures, Procurement procedures, PFMA.

DUTIES :

• Process requisitions for goods and services: Receive a requisition. Process requisition. Coordinate the placement of orders for goods and services. Place an order for the service in the case of a service required. Order and acquire goods if not a store item or the item is not in stock. Coordinate the safekeeping and distribution of goods: Receive and check goods. Capture goods on relevant procurement system. Return damaged incorrect and substandard goods. Issue goods as required. Preparation and collation of payment documents. Monitoring and support of inventory stocktaking/stock count. Ensure appointment of stocktaking teams. Consolidation of stocktaking plans. Conduct visits during stocktaking/stock count. Consolidation of stocktaking/stock count reports.
• Submission of consolidated stocktaking/stock count report. Monitoring and support of inventory management function at the district: Check physical stock against the bin cards and system records. Monitor adherence to SOPs. Compilation of monitoring reports. Follow-up on corrective actions for any discrepancies or issues identified. Collection, verification and submission of information for inventory disclosure notes. Verify inventory records and expenditure reports. Check discrepancies. Consolidate monthly, quarterly and annual financial statement notes. Monitoring and coordinating disposal of inventory stock. Prepare the identified stock for disposal. Develop proposals for the disposal method. Presentation to the disposal committee for approval.