Administrative Officer: Maintenance, Health and Safety at The Department of Sports, Arts and Culture (DSAC)

REQUIREMENTS :

• Senior Certificate/Matric Certificate /Grade 12 Certificate/ NQF level 4 or equivalent qualification. A minimum three-year National Diploma (NQF 6)/ Degree (NQF level 7) in Environmental Health/ Safety Management/ Facilities Management as recognised by SAQA or any other relevant qualification. Completed Community Service.
• Valid driver’s licence. Registration with HPCSA or any relevant organization. 1-2 years relevant experience in maintenance, facilities or Occupational Health and Safety environment or any related environment field. 

DUTIES :

• Report defects, compile job cards and liaise with the landlord. Monitor and ensure that all maintenance and repairs are completed timeously. Liaise with internal stakeholders and external service providers regarding maintenance issues. Oversee cleaning services. Manage the procurement and distribution of toilet and cleaning consumables. Manage minor repairs via the handyman services. Compile maintenance reports and statistics for management. Monitor turnaround times and follow up on outstanding maintenance tasks. Manage the Meeting Room Booking (MRBS). Oversee the preparation of meeting rooms.
• Oversee the cleaning of the Pause areas. Supervise the printing production services. Conduct inspections of buildings and ensure compliance with the Health and Safety procedures and quality standards. Assist with the coordination of occupational health and safety activities in addressing emerging environmental risks. Monitor hygiene and housekeeping at all departmental sites. Investigate and report incidents and complaints. Liaise and work closely with the health and safety representatives at all Departmental sites. Assist with coordination of the emergency preparedness exercises at all sites. Assist with maintaining a healthy and safe working environment to ensure compliance. Provide administrative support for the implementation of OHS policies, procedures and programmes. Maintain OHS registers, incident/ accident records and compliance documentation.
• Ensure confidentiality and integrity of records and information. Manage the contracts for building maintenance such as but not limited to Toilet consumables, Air fresheners, DSTV and TV licences. Prepare submission and memos for approval to procure. Liaise with internal stakeholders and external service providers. Compile the terms of reference and specifications. Monitor services rendered by all contractors. Check and ensure all payments are affected timeously. Provide general administrative support including correspondence, filing, compliance documents, and certificates. Assist and schedule meetings, prepare agendas and record minutes related to maintenance and OHS matters.
• Coordinate training sessions, inductions and awareness programmes for employees and contractors. Assist with procurement administration related to maintenance and OHS services and supplies. Support compliance with the Occupational Health and Safety Act, Maintenance and related regulations. Assist in monitoring contractor compliance with safety and maintenance requirements. Allocate work and monitor progress. Provide overall supervision and guidance to subordinates. Provide training and development of subordinates. Manage discipline. Ensure all requirements of performance management system are met. Enable a healthy and efficient working environment with subordinates.