Administrative Officer at Stellenbosch University

• The Division for Research Development (DRD) is tasked with the advancement, facilitation and support of research at Stellenbosch University (SU). Our support directly contributes to SU's  core strategic themes as described in the strategic framework, in that it strengthens and grows the institutional knowledge base; ensures sustainability (in particular, financial); promotes  academic staff and postgraduate student success; and promotes diversity through research capacity development and support. The Division is divided into different clusters/offices that  support ethics and integrity, research contracts, national and international funding, postgraduate studies, postdoctoral research fellows, and research information and strategic initiatives.

Duties   

• Coordinating the annual submission of creative outputs to the DHET for subsidy purposes. Providing administrative assistance with the annual submission of research outputs to the DHET for subsidy purposes. Assisting with research-related data analyses and reporting.

Specific duties include:

• Coordinating the internal processes with regards to the submission of creative outputs to the DHET, including the peer review process, liaising with the creative outputs committee and  preparing and submitting documentation to the DHET.
• Providing administrative assistance with the internal processes with regards to the submission of research outputs to the DHET, including assisting with the logistics of the internal  evaluation panels, following up on outstanding documentation, making preparations for the internal audit process, quality assurance of DHET spreadsheets and uploading documents to the DHET system, ROSS.
• Assisting with Symplectic Elements system training to users, as required.
• Assisting with appropriate user analyses and reporting regarding research-related information at SU.
• Keeping track of and assisting with the analyses of selected research-related information within the Division for Research Development.
• Assisting with the collection and preparation of research information for the annual research output survey as well as specific requests for bibliometric analyses and research-related landscape analyses.

Job Requirements 

• A relevant NQF 6 qualification.
• At least three years' relevant experience in a higher education or research environment.
• Experience in data processing and analyses of research-related information to support research intelligence, benchmarking and strategic reporting.
• Proven experience in coordinating administrative processes and managing large volumes of information and documentation.
• Experience in the submission process of research outputs and/or creative outputs for subsidy purposes to the DHET.
• High-level computer proficiency with regard to the Microsoft Office package, specifically an advanced proficiency in Excel.
• Excellent organisational, planning, and administrative skills with strong attention to detail.
• Strong verbal and written communication skills in English.
• Proven ability to work accurately under pressure and meet strict deadlines.
• The ability to work independently as well as collaboratively within a team environment.
• Experience in office management systems and procedures.
• Knowledge of information/data management best practices, preferably in support of research at (a) higher education institution(s).

Recommendation       

• Knowledge of bibliometric analyses and tools (such as SciVal, Dimensions, Altmetric) and research intelligence methods and processes.
• Knowledge of SUs research information management processes.
• Knowledge of MS Excel and/or other relevant statistical analysis software.
• Experience with the use of Microsoft BI Warehouse.

Deadline:2nd November,2026