Administrative Officer at University of Pretoria/Universiteit van Pretoria

The incumbent responsibilities include but are not limited to: 

• Delivering a complete and efficient administrative, secretarial function to the line manager; 
• Making use of AI applications, to ensure that Minutes of all online stakeholder meetings held are properly dated, recorded, reviewed and filed on server for later reference;
• Maintaining and managing a follow up list for the Line Manager;
• Scheduling stakeholder meetings and take minutes for all on site meetings;
• Setting up the Boardroom for meetings with Stakeholders including arranging catering requirements;
• Providing a dedicated diary management service to ensure the line manager is fully informed about all commitments, purpose of meetings and preparation required, as well as changes in this regard;
• Providing administrative support to the team;
• Handling general email and telephonic enquiries as pertaining to division;
• Ensuring co-ordination of communication and liaison with the staff and Line Manager;
• Assisting with market activities such as Stakeholder meetings. 

MINIMUM REQUIREMENTS:

• Relevant National Diploma in Business, Administration, HR or related field with a total of 3 years of experience in the following: 
• Office and secretarial support;
• General and financial administration.

OR 

• Grade 12 with a total of 5 years of experience in the following:
• Office and secretarial support;
• General and financial administration.