Administrative Secretary at Durban University of Technology

POST: SECRETARY/ADMIN ASSISTANT

Minimum Requirements:

• National Diploma (NQF Level 6) in Office Management with 3 years’ experience in a Secretarial or Administration Support role or Secretarial Diploma (NQF Level 5)
• 3 to 5 years relevant experience in Secretarial Support, Executive Assistance and Administration
• Strong interpersonal and communication skills (oral and in writing) and the ability to work effectively with a wide range of divisions and departments across the University.
• Document Management workflow skills
• Organising and Planning Skills
• Multi-tasking; resourcefulness
• Confidentiality and applying discretion
• Comprehensive IT skills, with good working knowledge of Microsoft Office Package. Teams, Zoom

Summary of Duties

• Effectively manage and maintain Director’s complex and challenging diary for university business
• Provide full secretarial support for all IPMEs meetings, workshops, conferences, events etc by preparing and/or arranging for meeting venues and catering; appropriate equipment and developing; circulating meeting agenda, prepare documentation pack and taking, preparing and distributing minutes of meeting
• Assist in updating and maintaining the IPME web page and DUT IPME SharePoint site/folder
• Maintain an asset register for IPME and maintain an inventory of shared asset usage
• Order and replenish stationery
• Process travel and/or overtime claims by IPME staff members
• Manages petty cash within University guideline and policies
• Manage procurement of goods and services in line with University guideline and policies
• Ensure smooth, effective, and efficient flow of documents and relevant information between IPME and other Divisions/Departments/Units