Job Opportunities at Durban University of Technology

POST: SECRETARY/ADMIN ASSISTANT

Minimum Requirements:

• National Diploma (NQF Level 6) in Office Management with 3 years’ experience in a Secretarial or Administration Support role or Secretarial Diploma (NQF Level 5)
• 3 to 5 years relevant experience in Secretarial Support, Executive Assistance and Administration
• Strong interpersonal and communication skills (oral and in writing) and the ability to work effectively with a wide range of divisions and departments across the University.
• Document Management workflow skills
• Organising and Planning Skills
• Multi-tasking; resourcefulness
• Confidentiality and applying discretion
• Comprehensive IT skills, with good working knowledge of Microsoft Office Package. Teams, Zoom

Summary of Duties

• Effectively manage and maintain Director’s complex and challenging diary for university business
• Provide full secretarial support for all IPMEs meetings, workshops, conferences, events etc by preparing and/or arranging for meeting venues and catering; appropriate equipment and developing; circulating meeting agenda, prepare documentation pack and taking, preparing and distributing minutes of meeting
• Assist in updating and maintaining the IPME web page and DUT IPME SharePoint site/folder
• Maintain an asset register for IPME and maintain an inventory of shared asset usage
• Order and replenish stationery
• Process travel and/or overtime claims by IPME staff members
• Manages petty cash within University guideline and policies
• Manage procurement of goods and services in line with University guideline and policies
• Ensure smooth, effective, and efficient flow of documents and relevant information between IPME and other Divisions/Departments/Units

go to method of application »

POST: INSTITUTIONAL RESEARCHER

Minimum Requirements:

• Master’s degree in a relevant discipline with competencies in qualitative and quantitative research
• 3 to 6 years’ experience in institutional research; responsible for institutional research work
• Demonstrated knowledge and competency in research methodologies
• Knowledge of research ethics and its associated approval processes
• Microsoft Word and Excel, statistical analysis tools/ packages and databases
• Communicate effectively (oral, written, symbolic forms) with all audiences and communicate complex ideas and institutional research findings clearly and concisely
• The ability to function under pressure and be responsive and unquestionable professional integrity, stature, and abilities
• Ability to collaborate in a team

Summary of Duties

• Support in the internal consultation with management for and/or anticipate their institutional research/strategic intelligence management information needs and deliver on these
• Responsible for conducting institutional research (IR) from IR planning, design, implementation, data analysis and dissemination of findings and recommendations
• Develop data collection tools (e.g., survey questionnaires) to collect data from a wide variety of sources
• Conduct institutional research in accordance with policies, procedures, and legal requirements in support of planning, decision-making, and performance assessment across the University
• Analyze and interpret data by conducting qualitative and quantitative analysis and across longitudinal periods for trend analysis
• Participate in institutional strategic planning and help re-integrate strategic intelligence emanating from IR outcomes into business cycle and service delivery to inform the formulation of the University's strategic direction and deliverables.
• Compile reports of and present institutional research outcomes and recommendations accurately to management stakeholders.

go to method of application »

INSTITUTIONAL PLANNING MONITORING AND EVALUATION

POST: INSTITUTIONAL PLANNING OFFICER

Minimum Requirements

• Honours Degree or equivalent (NQF 8) in a relevant discipline
• 5-8 years relevant experience in developing organizational strategic and operational plans
• Knowledge and understanding of strategic and operational planning and reporting principles
• Understand internal and external factors which impact on strategic direction of the Institution and ensure these are reflected in forecasts
• Ability to identify challenges, trends, and opportunities
• Knowledge of planning analysis tools and modelling
• High level written and oral communication skills in the business language of the University
• Demonstrated capacity to manage multiple priorities to meet competing deadlines

Summary of Duties

• Maintains and further develop the strategic planning framework and design approaches for strategic and multi-year operational planning
• Facilitate the line of sight between Institutional strategy and the APP and EAPP and facilitates the cascade of this alignment to divisional-, faculty- and departmental-level operational plans and tactical plans
• Collaborate with and capacity build stakeholders responsible for KPI achievement on planning execution principles and concepts
• Supports in the mid-term/cyclical review of the strategic plan
• Supports in the facilitation of adaptive management learning sessions
• Manage all administrative processes surrounding the strategic and operational planning process
• Collate data into reporting templates and draft written narratives for mandatory, statutory and management plans and reports
• Compile plans and complete reports, in alignment to DHET regulations and institutional requirements, for submission to DHET and Council
• Review the planning and reporting processes to make process improvement recommendations to line management
• Collaborate with Institutional Planning Monitoring and Evaluation (IPME) team and other stakeholders to support collation and compilation of data and information for the preparation of plans and reports