Administrative Sipport and Coordination Officer in the Office of the Member of the Executive Council: Directorate: Office of the Head of Department at Northern Cape Department: Agriculture, Environmental Affairs, Rural Development and Land Reform

REQUIREMENTS :

• Bachelor’s degree in Administration / Public Administration and / or equivalent qualification at NQF level 6 three (3) years’ experience applicable to the relevant discipline at Assistant Director Level. Valid driver’s license

DUTIES :

• Develop, implement and maintain system, registers and database to monitor and manage the flow of documents to, from and within the office of the Executive Authority. Compile correspondence, submissions and cabinet memoranda as required. Manage the procurement and maintenance of equipment and administer to budget in the office of the Executive Authority.
• Manage logistical support in the office of the Executive Authority. Ensure that documents are classified in accordance with the MISS prescripts and are handled in accordance with their classifications. Liaise with internal and external role-players with regard to matters relating to the portfolio of the Executive Authority. Brief the Head of Office on matters regarding the Executive Authority portfolio on the agenda of Cabinet/Executive council; Manage the distribution of memoranda to Cabinet/Executive Council member;
• Manage the distribution of documents and submissions to the relevant legislature and standing/portfolio committees. Keep record of decisions of Cabinet/ Executive Council and alert the Head of Office and Executive Authority of actions to be taken and due dates. General supervision of the employees in the office of the Executive Authority; Ensure that all supervisees are trained and developed to be able to deliver work of the required standard efficiently and effectively.