Administrative Support Officer: Curriculum Support at Western Cape Education Department (WCED)

REQUIREMENTS :

• National Senior Certificate (or equivalent) and a One-year post matric qualification. 3 years relevant clerical or administrative experience. 

DUTIES :

• Render line administrative support services by managing support staff in administrative duties, developing and maintaining processes and systems to improve efficiency, overseeing the flow of information and documents to and from the Curriculum Support Component, preparing documentation and verifying responses received from schools and internal and external stakeholders, obtaining inputs, collating and compiling progress, monthly and management reports, assisting with monitoring and evaluating performance against predetermined objectives, ensuring effective record keeping of activities and resources, assisting with the planning of workshops, meetings and conferences, following up on outstanding documentation, data and information and collating curriculum data available on WCED systems such as CEMIS, EduInfoSearch, SAMI and DMIS. Coordinate monitoring and evaluation activities by updating and maintaining information systems for curriculum projects, compiling memoranda and reports on the validity and relevance of data, tracking issues through the Issue Management System, coordinating project development queries including parliamentary and ministerial enquiries, analysing reports and making notes or recommendations, assisting with analysis of business reports, drafting progress reports and keeping detailed records of teacher and school performance. Provide support to the unit for supply chain management by coordinating supporting documents, managing and maintaining an effective filing system, screening documents for meetings, collecting and compiling project information, rendering secretariat services including agenda management and circulation of memoranda, managing procurement of standard items, obtaining required signatures and keeping records of procurement activities. Render advice and liaise on administrative matters by remaining updated on WCED online systems, studying relevant public service and departmental prescripts and policies, remaining abreast of project procedures and compiling reports and submissions as requested.