Administrator Assistant at NACOSA

The key performance areas of the role are:

• Day to day office support and administration assistance to two Programme Specialists and programme team
• Assist with procurement administration, including obtaining quotes from suppliers for programme related services, submitting invoices to finance
• Assist with transporting supplies, equipment, commodities, and collection of documents from the field
• Maintain programme team calendar of events, key meetings; training calendar
• Supply chain monitoring of key commodities for programme interventions.
• Assist with locating venues for implementation sessions within selected communities.
• Assist with keeping a logbook register (refreshments being disbursed to participants, disbursement of airtime or data to the programme team)
• Develop and maintain a network of working level external contacts
• Liaison with third parties (i.e. caterers, venues) as required
• Assemble materials (stationery, printing, etc.) for meetings and trainings
• Document management and filing, including electronic filing on central database
• Maintain office supplies and equipment inventory as required
• Maintain administrative records including meeting minutes and reports
• Ad-hoc duties as required by the project

Requirements

Required Qualifications and Experience

• Matric certificate or equivalent NQF qualification.
• An Office/Business Administration Certificate or Diploma would be a strong recommendation.
• Minimum of 2 years Administrative and / or PA experience.
• Strong computer knowledge (Excel, Word and PowerPoint, E-mails, Internet).
• Previous experience arranging flight bookings, finance admin, procurement, and training logistics.
• Be fully conversant in spoken and written English and be able to communicate at ease with all levels of staff and clients.
• Experience working in NGO/NPO field will be advantageous
• Strong attention to detail and meticulous organisational skills.
• Valid driver’s license and own vehicle  

Skills and attributes:

• Sound interpersonal relations and professional customer service orientation
• Ability to multi-task, prioritize effectively and work under pressure.
• Attention to details.
• Strong organisational and problem-solving skills

CLOSING DATE-25 May 2023